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Job Title |
Assistant Administration
Officer REF. NO. NAC/AAO/1//12/2022 |
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Grade |
NAC
7 |
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Corporation/Organization |
NACADA |
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Directorate |
Corporate
Services |
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Department |
Human
Resource and Administration |
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Division |
N/A |
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Section / Unit |
N/A |
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Location / Work Station |
HQ/Regional
offices |
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*where not applicable indicate |
N/A |
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Reporting Relationships |
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Reports to |
Regional Managers/Departmental Heads |
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Direct Reports |
Office
Assistant, Driver |
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Indirect Reports |
N/A |
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Job Purpose |
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Provide administrative support to Authority’s departments and the
Regional offices.
Key Responsibilities/ Duties / Tasks
Managerial / Supervisory Responsibilities
- Coordination
of activities in the regional office /Departmental
- Supervision of Administrative
officers
Operational Responsibilities / Tasks
- Organizing travel and
accommodation, presentations, meetings, seminars, workshops, conferences,
receive and attend to official guests
- Managing
day to day office affairs
- Drafting
simple routine correspondences e.g. reports, letters and typing from drafts
- Attending
to enquiries as appropriate;
- Updating
cashbook balances and submitting monthly reports on expenditure;
- Managing
office equipment e.g. fax, computer, scanner, telephone, printer,
photocopier, stationery and make sure they are functional and notify the
officer in charge in case of any issues
- Receive
and attend to official visitors
Financial Responsibility
- Managing office petty cash of
Kshs. 20,000 per month.
- Updating
cashbook balances and submitting monthly reports on office expenditure.
Responsibility for Physical Assets
Ensure security of office assets and equipment’s
Decision Making / Job Influence
Operational decisions.
Working Conditions
- Office setting compliant with OSHA
- Enhanced working relationship
with employees
- Periodic field visits
- Medical cover for self and family
- Group Accident cover and life
insurance
Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications
- Diploma
in Public/Business Administration, Office Management, any Social Science
or equivalent qualification from a recognized institution;
- Minimum
KCSE C- (minus) or its equivalent
Professional Qualifications / Membership to professional bodies
- Business/Public Administration
/Office Administration/Office Management or any Social Science discipline.
Previous relevant work experience required.
N/A
Functional Skills
- Supervisory skills
- Teambuilding skills
- Excellent customer care skill
- High level of integrity and
Interpersonal skills
Behavioural Competencies/Attributes
- High level of attention to detail
- Ability to work with minimum
supervision under strict deadlines
- Meets the requirements of Chapter
Six of the Constitution
How to Apply
Interested applicants are
invited to forward their applications by post, email, courier, or hand-delivery
to:
Chief Executive Officer,
National Authority For the Campaign Against Alcohol and Drug Abuse,
NSSF Building, Block A, Eastern Wing, 18th Floor,
P.O. Box 10774-00100 GPO,
NAIROBI.
Email: careers@nacada.go.ke
Candidates are invited to
visit the NACADA Website www.nacada.go.ke/careers for detailed job profiles.
All Applicants must submit
the following documents to reach NACADA Office on or before
Tuesday, 20th December
2022 at 5:00
pm.
- Application
letter clearly indicating the Reference Number on the envelope and an
updated CV;
- Copies
of academic and professional certificates;
- Other
relevant testimonials;
- Successful
candidates will be required to obtain clearance certificates from the
following bodies:
- Directorate
of Criminal Investigations
- Credit
Reference Bureau
- Kenya
Revenue Authority
- Ethics
and Anti-Corruption Commission
- Higher
Education Loans Board
NACADA is an equal-opportunity employer and seeks to have
diversity within the workforce in line with the Constitution.
Only shortlisted and successful candidates will be contacted.
Any form of Canvassing will lead to automatic disqualification.
NEED SOMEONE TO TALK TO ON ALCOHOL & DRUG ABUSE PROBLEMS? CALL
OUR TOLL-FREE HELPLINE NUMBER 1192