Assistant Administration Officer Job in Kenya

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Assistant Administration Officer Job in Kenya


 

Job Title

Assistant Administration Officer

REF. NO. NAC/AAO/1//12/2022

 

 

Grade

NAC 7

 

 

Corporation/Organization

NACADA

 

 

Directorate

Corporate Services

 

 

Department

Human Resource and Administration

 

 

Division

N/A

 

 

Section / Unit

N/A

 

 

Location / Work Station

HQ/Regional offices

 

 

*where not applicable indicate

N/A

 

 

 

 

 

 

Reporting Relationships

 

 

 

Reports to

Regional Managers/Departmental Heads

 

Direct Reports

Office Assistant, Driver

 

Indirect Reports

N/A

 

Job Purpose

 

 

Provide administrative support to Authority’s departments and the Regional offices.

Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities

  •  Coordination of activities in the regional office /Departmental
  • Supervision of Administrative officers

Operational Responsibilities / Tasks


  •  Organizing travel and accommodation, presentations, meetings, seminars, workshops, conferences, receive and attend to official guests
  • Managing day to day office affairs
  •  Drafting simple routine correspondences e.g. reports, letters and typing from drafts
  • Attending to enquiries as appropriate;
  • Updating cashbook balances and submitting monthly reports on expenditure;
  •  Managing office equipment e.g. fax, computer, scanner, telephone, printer, photocopier, stationery and make sure they are functional and notify the officer in charge in case of any issues
  •  Receive and attend to official visitors

Financial Responsibility

  •  Managing office petty cash of Kshs. 20,000 per month.
  • Updating cashbook balances and submitting monthly reports on office expenditure.

Responsibility for Physical Assets

Ensure security of office assets and equipment’s

Decision Making / Job Influence

Operational decisions.

  Working Conditions

  •  Office setting compliant with OSHA
  •  Enhanced working relationship with employees
  •  Periodic field visits
  •  Medical cover for self and family
  •  Group Accident cover and life insurance

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

  1. Diploma in Public/Business Administration, Office Management, any Social Science or equivalent qualification from a recognized institution;
  2. Minimum KCSE C- (minus) or its equivalent

Professional Qualifications / Membership to professional bodies

  • Business/Public Administration /Office Administration/Office Management or any Social Science discipline.

Previous relevant work experience required.

N/A

Functional Skills

  • Supervisory skills
  • Teambuilding skills
  • Excellent customer care skill
  • High level of integrity and Interpersonal skills

Behavioural Competencies/Attributes

  • High level of attention to detail
  • Ability to work with minimum supervision under strict deadlines
  • Meets the requirements of Chapter Six of the Constitution

How to Apply

Interested applicants are invited to forward their applications by post, email, courier, or hand-delivery to:

Chief Executive Officer,

National Authority For the Campaign Against Alcohol and Drug Abuse,

NSSF Building, Block A, Eastern Wing, 18th Floor,

P.O. Box 10774-00100 GPO,

NAIROBI.

Email: careers@nacada.go.ke

Candidates are invited to visit the NACADA Website www.nacada.go.ke/careers for detailed job profiles.

All Applicants must submit the following documents to reach NACADA Office on or before

Tuesday, 20th December 2022 at 5:00 pm.

  • Application letter clearly indicating the Reference Number on the envelope and an updated CV;
  • Copies of academic and professional certificates;
  • Other relevant testimonials;
  • Successful candidates will be required to obtain clearance certificates from the following bodies:
  1. Directorate of Criminal Investigations
  2. Credit Reference Bureau
  3. Kenya Revenue Authority
  4. Ethics and Anti-Corruption Commission
  5. Higher Education Loans Board

NACADA is an equal-opportunity employer and seeks to have diversity within the workforce in line with the Constitution.

Only shortlisted and successful candidates will be contacted.

Any form of Canvassing will lead to automatic disqualification.

NEED SOMEONE TO TALK TO ON ALCOHOL & DRUG ABUSE PROBLEMS? CALL OUR TOLL-FREE HELPLINE NUMBER 1192

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