ASSISTANT ADMINISTRATION MANAGER – JOB LEVEL 4: Job Ref HR – Job Ref HR AADM-4-2022 (1 POST)
Reports to: Administration Manager
Duties & Responsibilities
- Coordinate
effective provision of administrative support services (catering,
housekeeping, records management, secretarial, transport and other office
services) to facilitate the Bureau’s operations;
- Maintain
management systems for compliance and continued certification;
- Participate
in development of the Departmental annual work plans and ensure implementation;
- Collaborate
with user departments/sections to ensure delivery of quality
administrative services;
- Co-ordinate
the efficient provision of corporate administrative support services
(asset management, catering, housekeeping, licence and insurance renewals,
reception/telephone, records management, secretarial, security and
transport) to optimise operational efficiency and satisfy stakeholder
expectations;
- Review
and consolidate accurate operational reports and schedules for decision
making;
- Oversee
the maintenance of the Bureau’s assets (buildings, office equipment, motor
vehicles) to ensure optimal utilisation;
- Co-ordinate
the provision of security services to ensure the safety of staff and
Bureau’s assets;
- Oversee
preparation, development and approval of sectional budget and monitor
sectional expenditure.
- Supervise,
coach and mentor staff in the financial reporting and cost accounting unit.
- Appraise
staff performance in the section for improved
Qualifications
(Education, Experience, Knowledge and Skills)
- Bachelor’s
Degree in Social Sciences from recognised institution or a related field.
- Masters
of Business Administration or a relevant field is an added advantage.
- Minimum
of 8 years of relevant work experience with at least 4 years at senior
management/ leadership position.
- Higher
Diploma in relevant field .
- Membership
of Kenya Institute of Management (KIM) or related professional body in
good standing.
- Problem
solving, analytical, leadership, decision making, integrity, good
communication, organisation and planning skills.
- A
good team player, maintains high work standards, reliable, easily adapts
to new environments, pays attention to detail and self-motivated.
THE CANDIDATES
Interested candidates who
meet the above criteria should send applications clearly indicating the job
title and reference number of the position, enclose a comprehensive CV stating
your current position, photocopies of relevant certificates and testimonials as
well as names and contacts (telephone and e-mail address) of three (3) referees
familiar with your qualifications and work experience. Include your day and
evening telephone numbers and your contact email address.
Shortlisted candidates
will be required to satisfy the requirements of Chapter Six of the Constitution
of Kenya 2010 including; Certificate of Good Conduct from the Directorate of
Criminal Investigations; Clearance Certificate from the Higher Education Loans
Board; Tax Compliance Certificate from the Kenya Revenue Authority; Clearance
from the Ethics and Anti-Corruption Commission; and Report from an Approved
Credit Reference Bureau.
How to Apply
visit KLB Website on www.klb.co.ke and send your ON-LINE APPLICATION addressed to
The Managing Director
Kenya Literature Bureau (KLB)
Bellevue Area
Popo Road, Off Mombasa Road
P.O. Box 30022 – 00100 GPO
Nairobi
Kenya Literature Bureau is
an equal opportunity employer. Women and Persons with Disabilities are
encouraged to apply. Applications should reach us on or before 27
December 2022
