Administrative Officer
Org. Setting and Reporting
The United Nations
Environment Programme (UNEP) is the leading global environmental authority that
sets the global environmental agenda, promotes the coherent implementation of
the environmental dimension of sustainable development within the United Nations
system and serves as an authoritative advocate for the global environment.
UNEP’s Corporate Services Division (CSD)
is the guardian of UNEP’s corporate interest, mitigating its exposure to risk
and supporting the organization with management tools, plans and related
capacity building. It oversees UNEP’s efficient and effective management, in
line with UNEP’s accountability requirements, rules, regulations and UN core
values.
This post is located in UNEP’s Programme
Advisory Services Unit (PASU), Corporate Services Division ,at the Nairobi duty
station. The PASU provides seamless integration in operational areas which
support and enhance programme delivery on behalf of Corporate Services Division
(CSD). Under the supervision of the Head of PASU, Corporate Services Division,
the incumbent will be responsible for the following duties:
Responsibilities
1. Human Resource
Management
• Initiates and coordinates actions covering the entire span of human resource
activities, e.g., recruitment, placement, promotion, performance appraisal,
vacancies, job classification reviews, separation of staff members, training,
ensuring consistency in the application of UN rules and procedures.
• Provides expert advice with respect to conditions of service, duties and
responsibilities, and privileges and entitlements under the Staff Rules and
Regulations.
• Represents the Department/Unit at Departmental Panels and appointment bodies.
• Reviews post incumbency reports for purposes of vacancy management and
staffing table control.
• Leads, oversees and coordinates the preparation and implementation of the
work program and budget to ensure compatibility with work priorities and
objectives, taking into account the most effective use of resources.
2. Budget and Finance
• Initiates and conducts studies to improve budget reporting systems and
cost-effective utilization of program resources.
• Monitors and controls budgetary allocations through regular reviews; drafts
routine and ad hoc outputs; and provides effective monitoring reports and data.
Identifies deviations from plans and proposes corrective measures.
• Establishes and maintains a set of sound policies, procedures, standards and
tools which are consistent with UN policy and practice in order to ensure
proper accounting, financial management and control.
3. General Administration
• Initiates and coordinates outreach activities; conducts training workshops,
seminars, makes presentations on assigned topics/activities.
• Coordinates policy development, including the review and analysis of issues
and trends, preparation of evaluations or other research activities and
studies, Coordinates and supports the development of policies, tools and
guidance documents on UNEP’s partnerships, including partnership assessment and
monitoring;
• Reviews assigned programmes/projects to provide feedback on operational
modalities including procurement planning; monitors and analyzes
programme/project development and implementation; reviews relevant documents
and reports; identifies problems and issues to be addressed and initiates
corrective actions; liaises with relevant parties; ensures follow-up actions.
• Provides substantive backstopping to consultative and other meetings,
conferences, to include proposing agenda topics, identifying participants,
preparation of documents and presentations.
• Implements and monitors support services, including procurement of supplies
and services; transport, travel and traffic, communications, engineering and
information technology support; and provision of local utilities and service
requirements.
• Supervises a staff team and/or provide advice to others on human resource
administration, financial administration and management information issues and
practices to colleagues.
• Produces major/complex reports for
management.
• Provides expert guidance and leadership to more junior staff.
• Performs other related duties as required, e.g., reviews of Secretariat
offices and departments at headquarters /missions, operational travel
programme, adequacy of departmental space requirements, and technology
requirements.
• Collects and analyzes data to identify trends or patterns and provide
insights through graphs, charts, tables and reports using data visualization
methods to enable data-driven planning, decision-making, presentation and
reporting.
• Performs other related work as required.
Competencies
PROFESSIONALISM: Knowledge of
administrative, budgetary, financial and human resources policies and
procedures. Knowledge of organizational policy formulation, efficient processes
and procedures generally and those related to programme/project administration,
implementation and evaluation, programming and budgeting. Ability to apply
various United Nations administrative rules and regulations in work situations.
Conceptual analytical and evaluative skills to conduct independent research and
analysis. Ability to identify issues, formulate opinions, make conclusions and
recommendations. The ability to analyze and interpret data in support of
decision-making and convey resulting information to management. Shows pride in
work and in achievements; demonstrates professional competence and mastery of
subject matter; is conscientious and efficient in meeting commitments,
observing deadlines and achieving results; is motivated by professional rather
than personal concerns; shows persistence when faced with difficult problems or
challenges; remains calm in stressful situations. Takes responsibility for
incorporating gender perspectives and ensuring the equal participation of women
and men in all areas of work.
COMMUNICATION: Speaks and writes
clearly and effectively; listens to others, correctly interprets messages from others
and responds appropriately; asks questions to clarify, and exhibits interest in
having two-way communication; tailors language, tone, style and format to match
audience; demonstrates openness in sharing information and keeping people
informed.
TEAMWORK: Works
collaboratively with colleagues to achieve organizational goals; solicits input
by genuinely valuing others’ ideas and expertise; is willing to learn from
others; places team agenda before personal agenda; supports and acts in
accordance with final group decision, even when such decisions may not entirely
reflect own position; shares credit for team accomplishments and accepts joint
responsibility for team shortcomings.
ACCOUNTABILITY: Takes ownership of all
responsibilities and honours commitments; delivers outputs for which one has
responsibility within prescribed time, cost and quality standards; operates in
compliance with organizational regulations and rules; supports subordinates,
provides oversight and takes responsibility for delegated assignments; takes
personal responsibility for his/her own shortcomings and those of the work
unit, where applicable.
Education
Advanced university degree (Master’s degree
or equivalent) in business or public administration, finance, accounting, law
or related area is required.
A first-level university degree in combination with two (2) additional years of
qualifying experience may be accepted in lieu of the advanced university degree.
Successful completion of both degree and non-degree programs in data analytics,
business analytics or data science programs is desirable.
Work Experience
A minimum of seven (7) years of progressively
responsible experience in administration, finance, accounting, human resources
management or related field is required.
Experience in policy formulation and implementation is desirable.
Work experience within the United Nations context or similar organization is
desirable.
Two (2) years or more of experience in data analytics or related area is
desirable.
Languages
English and French are the working languages
of the United Nations Secretariat. For the post advertised, fluency in English
is required. Knowledge of another UN official language is desirable.
NOTE: ”Fluency” equals a
rating of ”fluent” in all four areas (read, write, speak, understand) and
”Knowledge of” equals a rating of ”confident” in two of the four areas.
Assessment
Evaluation of qualified candidates may
include an assessment exercise which may be followed by competency-based
interview
Job openings advertised on the Careers Portal
will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE
UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS
(APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS
DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Application closes on 24 November 2022.
How to Apply
