Resource Management Analyst
Roles and Responsibilities
The key accountabilities
of the RMA are as follows:
1. Financial Management & Reporting
Description/Supporting
Activities: Process accurately and promptly all accounting transactions,
including payroll, operating expenses, procurements, travel, consultant
payments, project fund transfers/payments, charge backs and other office
running expenses.
• Process transactions in the Asset
Management module for office and residence inventories and regularly update the
Insurance Master Database,
• Keep the accounting records and reports
up to date, including statuary reports,
• Reconcile accounts at any given point in
time,
• Review regularly the open item accounts and resolve the outstanding items within CTR’s mandated time frames,
• Keep relevant documents & vouchers systematically to fully support the accounting transactions,
• Submit Monthly Statement of Reconciliation (MSR) reports within the Institutional deadline,
• Use of Commitment Balance report to release unused balances.
2. Accounting Controls
Description/Supporting
Activities: Maintain consistency in the application of accounting rules and
procedures, including safeguarding of cash and checks.
• Ensure that all transactions have been
duly approved and supporting documents have been initialed prior to processing,
• Review general ledger accounts regularly
to ensure accurate posting,
• Review PeopleSoft submissions,
• Ensure correct GL accounts are used in
processing transactions,
• Monitor operating expenses and highlight
potential issues,
• Ensure year end accrual policy is 100%
implemented,
• Monitor outstanding SOE’s and travel
advances and take appropriate action,
• Follow up and resolve issues noted in
accounting scorecard,
• Follow up on audit and COSO
recommendations which relate to the accounting function,
• Monitoring of outstanding & overdue
commitments.
3. Planning and Budgeting
Description/Supporting
Activities: Assist the RMO with formulation of the unit’s resource allocation
and monthly budget analysis
• Provide cost data for budget projections,
• Perform analysis of expense items and
propose measures to improve cost efficiency of unit,
• In collaboration with the RMO CMU
management, assist with the formulation of the CMU’s
resource allocation and aligning available
resources with work programs.
• Perform budget analyses to ensure
efficient use of resources by clients, and keep them informed of their budget
status, performance indicators and deliverable status.
• Track progress of the work program and
assess the impact of any changes & undertake any attendant issues
pertaining to the WPA.
• Provide reliable year-end estimates for
each expense category, provide analyses on costs and expenses.
• Prepare the business plan, undertake
monthly and quarterly monitoring WPA reports for managed units and keep clients
informed of their WPA status and provide other relevant information to enable
proper budget management.
• Keep clients informed of the
administrative budget and cash status, highlighting any issues; explain any new
development in budget process to the client.
4. Knowledge Sharing/ Client Team Relations
Description/Supporting
Activities: Keep CO staff informed of administrative procedures and changes in
policy
• Train and Mentor accounting staff in a
subset of the AFR region in order to increase capacity building and ensure
follow up of audits and scorecards,
• Process client (internal and external)
transactions promptly and accurately,
• Provide services to clients on the first
come first served principles and in accordance to priority,
• Build and maintain good working
relationships between the client and the RM team, encouraging and promoting
team spirit within the RM group,
• Demonstrate integrity.
5. WFA Foundational Projects for COs Transformation
Description/Supporting Activities: GPP and
ePayables 3 – Global Payment Processing in Chennai via digital documents
transmission
• CO Payroll Central Processing-Payroll
Payments centrally from Chennai,
• Admin Portal-Use of Admin Portal to
requisition for Purchase Orders by different Units,
• GMM-Global Meetings Management Program –
Staff use to organize for external meetings and events,
• Event Card – For payments for services
rendered (AFCE2 has a card for paying for meetings and functions which I charge
back to the charge codes of the users of the services).
Selection Criteria
• Minimum Education:
A relevant Advanced degree (e.g. Accounting, Business, Finance) OR a relevant
bachelor’s degree plus an internationally recognized professional accounting
qualification (e.g., CPA, CA, ACCA) OR completion of the RM Board-sponsored
Supplementary Education Criteria Program (SEC)
• Minimum Years of Relevant
Experience: 2 years of experience in a relevant field, e.g. accounting,
finance, business.
• Demonstrated expertise in management
and/or financial accounting disciples
• Demonstrated competency in people
leadership
General Competencies
• Integrity and
Independence – Prepares accurate reports, ensuring that pertinent facts are
fairly presented, shares information freely.
• Statutory and other Stakeholder
Reporting – Can produce pro-forma financial statements and reports; familiar
with disclosure requirements and accompanying notes, and management and
auditor’s reports.
• Internal controls and corporate
procedures – Can analyze data and business processes to determine the viability
of controls and procedures and identify any issues or areas of risk.
• Governance – Able to interpret the
fundamental resource management requirements of a client’s governing structures
and to provide basic budget analysis.
• Planning and Budgeting – Can produce
standard reports and budgets and analyze budget information; understands the
entity’s funding structure and sources.
• Performance Evaluation and Reporting –
Able to determine the information needs of users and present information that
supports management decision making.
• Management Information and Tools Design
– Able to analyze management information needs, accurately define requirements
and ensure the quality of information produced.
• Financial Strategy – Understands what
impacts the strength and integrity of the entity’s income statement and balance
sheet, and the Bank’s lending products and basic pricing structures.
• Tasks and Workflow Management – Has
excellent workflow management and task organization skills; able to take
responsibility for all aspects of coordination of the workflow of assigned
responsibilities.
• Transactions Processing and Quality
Control
How to Apply
