Project Associate
About the Role
Regen Organics is looking
for a Project Associate who will be responsible for ensuring that the
activities of projects are running smoothly and properly implemented by
providing administrative coordination support to assigned projects.
Duties and Responsibilities
- Develop and maintain sustain and
strategic projects action lists and meeting agendas.
- Schedule, connect, attend, and
document regular sustain projects performance dialogues.
- Schedule, connect, attend, and
document regular strategic projects deep dive meetings.
- Maintain responsibility for file
management, dissemination of programmatic and team information, and update
work instructions for the sustain projects process.
- Escalate new issues identified
for project initiation by GM Planning & Analysis.
- Gather information needed from
project owners for project prioritization.
- Lead project team performance
dialogues (team accountability meetings), facilitate the discussion and
problem solving.
- Proactively engage all team
members in the team discussions and work to instill a positive culture of
engagement across the project team.
- Maintain and update projects
performance dialogue boards; ensure the completeness and reliability of
projects data and coherency from different sources.
- Monitoring projects performance
to ensure excellence and adherence to specified deadlines.
- Facilitate project managers to
create and maintain projects documentation.
- Actively review project
schedules. Proactively ask questions when elements of the schedule are not
clear, and develop confidence that you understand the schedule well enough
to track progress and proactively identify deviations from the plan.
- Provide regular reporting on
projects budget vs forecast, request approval for contingency allocation,
and escalate potential budget over-runs or areas for saving.
- Facilitate projects closeout with
project leadership and key stakeholders.
- Oversee delivery of small
projects. Usually 1 project at a time, maximum 3 small projects at any one
time. Key project metrics (budget, resource allocations, delivery
timeline) will be defined by others and provided to the Junior Project
Manager.
- Recognise that projects are often
complex and ambiguous and that successful project delivery requires a
project manager to be proactively identifying and working to resolve
issues as they arise. You will expect issues, apply creative thinking to
solve the issues you can, and escalate issues and ideas for resolution to
your Team Lead if the problem is larger than you can solve alone.
- Learn and implement new processes
and approaches as they are developed across the organisation to improve
the effectiveness of the project delivery framework.
- Maintain standardized project
management practices by updating work instructions, instituting defined,
repeatable processes and standards, and monitoring and controlling to
ensure that these practices are followed.
- Provide and arrange Project
Management Training for the sustain projects team on new work instructions,
new tools and project delivery framework.
Qualifications
- Bachelor’s degree in project
management, business administration, or operations management.
- Demonstrable experience managing
projects or as a junior project manager or similar
- Vast knowledge of important
elements of project management, i.e. the project description, the project
span, quality, needed resources, possible risk, relevant regulations and
guidelines, most viable options, relevant tools, and methods available for
execution.
- Top-notch supervision,
delegation, and capacity development abilities
- Familiarity with tools and
metrics needed to evaluate project performance
- Forethought, with the capacity to
identify and minimize risks
- Demonstrated proficiency in
G-suite applications and MS Office
- Meticulous attention to detail
with superb organizational skills
- Exceptional communication and
organizational skills required with the ability to work well with all
levels of employees and internal departments in a diverse environment
- Ability to work with strict
deadlines
- Ability to prioritize task,
multitask, and work in a fast-paced environment
Job Location
Nairobi
How to Apply
