Procurement Officer
Key Responsibilities
Sourcing
- Analyzing
procurement requirements and selecting the most appropriate methods based
on interpretation and assessment of established policies, practices, and
experience.
- Proactively
coordinate the tendering process, ensuring that the process follows best
practice and ILRI’ tender policies.
- Preparation
of contractual documents (purchase order and service contracts.
- Support
in the Supplier Evaluations and Bid Analysis for local orders items for
ToC (Total Cost of Ownership);
- Carry
out a price survey; maintain a price list for commonly used items and a
list of prequalified vendors;
- Supplier
sourcing for the requested purchases as per Purchase Requisition Terms of
References (TOR) for the relevant level (value) and category of items
required as per ILRI procurement procedures.
- Ensure
there is transparency and integrity in all procurements processes.
- Track
issued orders all the way to delivery and payment and ensure both
internal/external customers are well updated of the progress,
Procurement Administration and relationships
- Ensuring
ILRI supply chain procedures are adhered to while purchasing goods/
services required by ILRI’s programs/projects.
- maintaining
Supply Chain relationships and customer focused relationships with
research customers/scientists.
- Ensuring
all specifications in the purchase requisitions are captured in the
requests for quotations and subsequently in the purchase order.
- To
coordinate with the Supply Chain Manager on procurement planning and
budgeting ensuring all specifications in the purchase requisitions are
captured in the requests for quotations and subsequently in the purchase
order.
- To
track in-coming shipments of ordered goods, review completeness and
accuracy of shipping, and confirm timely arrival of the right quantity and
quality of delivered consignments.
- To
ensure the turnaround time for purchase requisitions is as per the shared
Supply Chain service charter and in conformity with customer needs.
- Maintain
up to date records for all procured goods and services, including approved
budgets and supporting documentation: purchase requisitions, quotations,
bid evaluations, purchase orders, and related documents.
- Preparation
and sharing of procurement dashboard reports/weekly status reports.
- Assist
in communicating changes in the supply chain policies to both Internal and
external customers and responding to audit queries on time.
Contract management and supplier management
- Liaise
with the ILRI legal team to ensure compliance with all applicable laws and
policies in the preparation of Service Contracts and Service Level
Agreement (SLAs).
- Drafting
of framework agreements and other related agreements for preferred
suppliers.
- Ensuring
that periodic (semi-annually) performance evaluation for service contracts
is done as per the service level agreements.
- Participate
in preparing prequalification documents and performance appraisal for
prequalified suppliers.
- Coordinate
vendor performance management review using the approved institutional
tools and participate in decision making based on the evaluation.
Requirements
- Bachelors’
degree in Purchasing & Supply Chain Management or any other relevant
degree from a recognized University, Degree in any Laboratory discipline
would be an added advantage.
- At
least 6 years working experience in a busy procurement environment,
experience from a research organization would be an added advantage.
- Professional
qualifications in Purchasing and Supply Chain Management.
- Computer
proficiency (Email, Internet, Word, Excel, Access or other data-base
management, knowledge of automated Supply Chain Software’s would be an
added advantage);
- Membership
with recognized professional bodies like CIPS and KISM.
Terms of Appointment
This is a Nationally
Recruited Staff (NRS) position based at ILRI’s Nairobi campus. It is open to
Kenyan nationals only. The position is on a 3-year contract, renewable subject
to satisfactory performance and availability of funding.
Job Level
This position is job level
HG14, ILRI offers a competitive salary and benefits package which
includes; pension, medical and other insurances for ILRI’s Nationally Recruited
Staff.
How to apply
: Applicants should send a cover letter and CV explaining their
interest in the position, what they can bring to the job and the names and
addresses (including telephone and email) of three referees who are
knowledgeable about the candidate’s professional qualifications and work
experience to the Director, People and Organizational Development by clicking
on the “Apply Now” tab above before 2
December 2022. The position title and reference number REF:
PO/742/2022 should be clearly marked on the subject
line of the cover letter.
https://www.ilri.org/jobs?jid=46587-procurement-officer
We thank all applicants
for their interest in working for ILRI. Due to the volume of applications, only
shortlisted candidates will be contacted.
ILRI does not charge a fee
at any stage of the recruitment process (application, interview meeting,
processing or training). ILRI also does not concern itself with information on
applicants’ bank accounts.
To find out more about
ILRI, visit our websites at http://www.ilri.org/
To find out more about
working at ILRI visit our website at http://www.ilri.org/ilricrowd/
ILRI is an equal opportunity employer.
