Job Ref. No. JHIL051
Position: Procurement Officer
Jubilee Insurance was established in August 1937, as the first locally incorporated Insurance Company based in Mombasa. Jubilee Insurance has spread its sphere of influence throughout the region to become the largest Composite insurer in East Africa, handling Life, Pensions, General and Medical Insurance. Today, Jubilee is the number one insurer in East Africa with over 450,000 clients. Jubilee Insurance has a network of offices in Kenya, Uganda, Tanzania, Burundi and Mauritius. It is the only ISO certified insurance group listed on the three East Africa stock exchanges – The Nairobi Securities Exchange (NSE), Dar es Salaam Stock Exchange and Uganda Securities Exchange.
Its regional offices are highly rated on leadership, quality and risk management and have been awarded an AA-in Kenya and Uganda, and an A+ in Tanzania. For more information, visit www.JubileeInsurance.com
We currently have an
exciting career opportunity for Procurement Officer within Jubilee
Health Insurance Limited. The position holder will report
to the Procurement Manager will be based at
Head Office in Nairobi.
Role Purpose
The job holder should be a
detail-oriented, thorough, and organized procurement officer to oversee
purchases and develop new contracts. He/she will play a key role in procuring
high-quality and cost-efficient supplies for the organization. He/she will
follow procurement procedures, maintain an updated list of current and incoming
inventory, and be responsible for making purchases.
Main Responsibilities
- Procurement Planning & Tender-bid
management:
- Participate
in the preparation of the annual procurement plan.
- Forecast
and support preparation of the budget for better procurement planning.
- Implement
the company procurement policy and procedure manuals to establish internal
control systems and procedures.
- Preparation
and/or endorsement of the tender strategy proposal, bids opening, bids
evaluation, asset disposal, and order award proposals, including
communication of results from bids and undertaking negotiations where
required.
- Processing
and evaluating user requisitions and purchasing the required goods and
services in the most efficient, optimal, and cost-effective manner using a
P2P system.
- Stakeholder Engagement:
- Prequalification
of suppliers for all business lines and users in Jubilee Insurance.
- Perform
supplier site visits.
- Negotiating
prices and terms of products with suppliers.
- Ensure
supplier database is up-to-date and conducts annual supplier evaluation as
per departmental guidelines.
- Ensure
contracts with suppliers are duly prepared by the Legal department,
properly maintained for reference, and reviewed on a regular basis.
- Records Management &
Reporting:
- Maintain
the safe custody of records on the procurement activities for at least 7
years.
- Prepare
departmental monthly analysis reports on company expenditures and savings.
- Manage
the company asset register
- Compliance:
- Ensure
compliance with the procurement manual of the company and the PPDA of 2016.
- Perform
delivery checks and keep an updated record of the requisitioned,
delivered, and issued
- Logistics:
- Organize
travel logistics as per the company travel policy.
- Manage
the coordination of the disposal of obsolete goods.
Functional Skills
- Negotiation
Skills
- Market
Intelligence
- Customer
Service
- Exploitation
of Information Technology
- Honesty
& integrity
- Interpersonal
Skills
- Ethical
Key Competencies
- Visionary
Leadership
- Market
Awareness
- Customer
Focus
- Continuous
Innovation
- Ownership
& Commitment
- Team
Spirit
Qualifications
- A
Bachelor’s degree in Procurement and supply chain or a Business-related
course
- Diploma
in procurement and supply chain management or CIPS Level 4
- Proficient
in the use of Microsoft Office Suite and packages
Relevant Experience
Minimum of 5 years’
experience in a purchasing function
How to Apply
If you are qualified and
seeking an exciting new challenge, please apply via Recruitment@jubileekenya.com quoting the Job
Reference Number and Position by 23rd November
2022
Only shortlisted candidates will be contacted.
