International Committee of the Red Cross (ICRC)
Job Opportunity: HR Payroll and Data Officer
The International Committee of the Red Cross (ICRC) is an
impartial, neutral and independent organisation with the exclusively
humanitarian mission to protect the lives and dignity of victims of war and
other forms of violence and provide them with assistance.
It also endeavours to prevent suffering by promoting and
strengthening International Humanitarian Law and universal humanitarian
principles.
The ICRC’s Regional Delegation in Nairobi is a hub that co-ordinates the institution’s humanitarian activities in Kenya, Tanzania and Djibouti and hosts the organizations’ regional logistics, technical and training support units serving the Horn and Great Lakes Region.
OVERALL RESPONSIBILITY
The HR Payroll & Data Officer works under the supervision of
the HR Payroll & Data Team leader and is responsible for the Payroll of
over 500 Resident Staff in Kenya and Somalia.
The incumbent assumes key functions in the internal control of
our payroll and is an expert with regards to tax and other statutory.
The HR Payroll Officer is an expert in Human Resource systems
and tools and keeps the records up to date. They can be requested to draft
reports or monitor the HR data.
TASKS AND
RESPONSIBILITIES
· Receive information from
all Human Resource Service Providers (HRSPs) through the established data
collection systems for payroll processing;
· Does all entries in HR
Systems based on justification document and updates the staffs payroll record
(bank details, payment methods, salary changes, NSSF, NHIF, PIN, etc) and
updates the staffs personal file in the system;
· Input payroll
information from all Somalia & Nairobi delegation sites in the HR System,
after checking the justification documents;
· Understands, and applies
tax requirements, is the focal point to support HR Officer with questions about
Tax;
· Assists in compiling
statutory payment lists for remittances and filing returns for Nairobi resident
staff (NSSF, NHIF, HELB and income tax);
· Upload salaries for
payments in the banking system;
· Update and maintain the
Kenyan Staff P9 forms;
· Prepare vouchers for
missions and internship payment;
· Supports Sites with
payroll questions or corrections;
· Position management in
the HR system;
· Cleans and updates HR
Systems parameters regularly;
· Creates performance
management forms for new staff and helps reroute if needed;
· Assists in the
compilation of monthly, quarterly and annual salary reports as may be called
upon;
· Maintain and share the
monthly staff movement report internally & externally;
· Provides support in
drafting reports and monitoring HR data upon request;
· Offer technical &
human resource administration support to HR Service Providers;
· Compile list for data
reconciliation and invoice payments;
· Assists in calculating
final dues for exiting staff;
· Support in the
compilation of annual compliance reports.
· Represent the Payroll
& Data Team Leader in her absence or as may be called upon.
MINIMUM REQUIREMENTS AND
COMPETENCIES
· University degree in
Human Resource, Business Administration, or any other related field.
· Accounting professional
qualification is an added advantage;
· At least 3-5 years’
experience in HR, two of which should have been in Payroll administration &
filing statutory returns;
· Must have experience
working with HR Systems, particularly payroll systems;
· Must have advanced
skills in MS Excel.
· Experience in an
international organization or NGO is an added advantage;
· Good knowledge of labour
laws and the employment market;
· Excellent command of
written and spoken English (Knowledge of French is an asset).
APPLICATION
The interested candidates should fill up a form by clicking the
link below on or before 25th November 2022 at 4:30 pm then submit their CV,
motivation letter, including references details, supporting documents
(Certificates, Diplomas, Degree etc) and current and expected remuneration to
ICRC Nairobi Delegation, HR Department via the email address provided below:
– Application Link
– Email: nai_hrrec_services@icrc.org
The reference HR Payroll & Data Officer must be stated in
the application to be valid. If you do not fill out the required information as
per the link provided or clearly state the position for which you are applying
and attach the required certificates & other supporting documents, your
application may not be considered.
Only shortlisted candidates will be contacted.
Applicants must have the permanent right to work in Kenya.
ICRC does not charge a fee at any stage of the recruitment
process. All applications are free for all candidates and no one should require
any payment or compensation during the recruitment process.
May the candidate be asked for any fee, he/she must report to
ICRC HR Department through the recruitment contact.
ICRC is committed to diversity and welcomes applications from
qualified candidates regardless of disability, gender identity, marital or
civil partnership status, race, colour or ethnic and national origins, religion
or belief, or sexual orientation.
In processing your personal data for recruitment purposes, we
follow the information notice as explained HERE.