ACCOUNTS ASSISTANT OFFICER- IPICC SECRETARIAT (REF: KNCHR/ADM/AA/12/2022) – OPEN
Reports to: Head of Finance and Accounts Division and the Head of IPICC
Secretariat Duty Station: Nairobi with occasional travel.
Grade: KNCHR 7
Gross Salary: Kshs. 89,278.33 per month Duration: 10 Months
Job Purpose
This position is responsible for supporting the Intersex Persons Implementation Coordination Committee (IPICC) in the coordination finance related accounting to strengthen the prioritized strategies and plans for the implementation of the recommendations of the task force on policy, legal, institutional and administrative reforms regarding Intersex Persons in Kenya. The position also supports provision of accounting support to the Finance and Accounts Division in the preparation of the various finance reports, accounts and reconciliation in compliance with Public Finance Accounts Standards and the achievements of objectives of the Finance and Accounts Division.
Duties and Responsibilities
- Support
tracking of the accounts and utilization of the IPICC grant and relevant
reporting.
- Prepare
suppliers payment vouchers and forward them for approval to prompt timely
pay outs on good and services consumed by the commission
- Maintain
an updated creditors’ schedule and supplier database to stay ahead of
outstanding debts payable to the commission vendors
- Key
in expenses against the specific budget lines to keep track of fund
balances to avoid over expenditure on approved budgets
- Carry
out bank agent duties inclusive of cash withdrawals, negotiation for
better exchange rates, request for bank statements and other such
assignments to support the commission’s transactions
- Liaise
with regional officers to provide technical support on accounts and
finance to mitigate audit queries and mishaps that can interrupt the field
office functions
- Verify
the suppliers’ payment documentation for completeness, accuracy and
authorization to ascertain payouts at are made to authentic parties and
not to fraudulent schemers
- Process
field imprest requests, ensuring that they are paid on time to keep
regional office operations fully functional in their execution of the
commission’s mandate
- Invoice
approved vouchers in the IFMIS system as a necessary step in accounting
using the newly established government finance tracking platform
- File
Accounting documents to keep accurate records as necessitated by the
Public Accounting practices
- Post
tax returns in iTax system to meet the current Kenya Revenue Authority tax
guideline.
Requirements
- Higher
Diploma in Finance/ Accounts or a related discipline from a recognized
institution.
- Part
I of Certified Public Accountant (C.P.A) (K) or Association of Chartered
Certified Accountants (ACCA)
- 1
year of service in a comparable position from a reputable organization.
- Knowledge
of professional accounting standards including Generally Accepted
Accounting Principles (GAAP)
- Knowledge
of accounting packages.
- Meet
the requirement of Chapter Six of the Constitution of Kenya.
How to Apply
If you possess the above
qualifications, please only submit three (3)
documents: 1. A clear application letter addressing the Commission Secretary,
2. A complete and updated Curriculum Vitae and 3. A copy of national ID electronically
through recruitment@knchr.org by 8th December
2022 indicating the correct title and reference number as the subject of the
email.
Please note that it is a criminal offence to provide false information
in the application.
KNCHR is an equal opportunity employer, which offers a competitive
remuneration commensurate to qualifications and experience.
Only shortlisted candidates will be contacted.
Only shortlisted candidates will be advised to submit academic and
professional certificates and clearance certificates from the various
institutions.
KNCHR does NOT have
recruitment agents and does NOT charge a fee at any stage of its recruitment
process. Report any incident of extortion to KNCHR or to the Police.