Office Administrative Job in Kenya

Office Administrative & Operations Manager

Reports to: General Manager

Our client, a building materials manufacturer is seeking to recruit an Administrative & operations manager in Nairobi. The ideal candidate will manage all administrative and operations dockets, liaise with suppliers as well as provide support to various departments. He /She should be a great team player, possess excellent interpersonal skills, and reliable.

Key Duties & Responsibilities

§  Oversee and supervise all the overall company’s administrative function

§  Manage general office admin correspondence

§  Handling interdepartmental administrative issues. He/ She will be Working closely with various departments to implement policies and procedures

§  Manage all outsourced services

§  Manage HR back-office operations, including compliance with all employment laws & regulations

§  Management of staff recruitment process and updating job requirements when required

§  Facilitate of training programs for employees.

§  Maintaining of employee records, welfare, payroll and benefits.

§  Managing the company’s payroll and leave system

§  Prepare and process statutory deductions and ensure that the relevant reports are prepared and dispatched on time.

§  Vendor Management- Prepare and maintain database of all vendors for the company

§  Manage all company systems by working closely with 3rd party consultants to ensure that the systems are operational at all times.

§  Handling company insurance program. The candidate will track the company’s insurance, initiating renewals and ensuring valuation of all company assets

§  Work closely with Finance Department Finance in verifying all incoming purchases and keep records

§  Liaise with the Production Team to ensure prompt availability of raw material and products required by the Department.

§  Management of company website including customer quarries from the website; regular content updates and monitoring Search Engine Operations

§  Manage company travel arrangements

§  Manage the company’s Health & Safety Program

Desired Skills

§  Excellent communication and customer experience skills

§  Strong organizational and administrative skills

§  Very good strategic and planning Skills

§  Good working knowledge of Kenya Labour Laws and Regulations

§  Strong attention to details

Minimum Qualification

§  Bachelor’s Degree in a Business related field

§  At least 5 years’ experience managing administrative functions in a fast paced company. Manufacturing experience highly preferred

§  A Working HR experience with professional HR qualifications highly desired.

§  Systems (HRIS), Microsoft Office Suite, especially Excel, and demonstrated skills in database management and record keeping

How to Apply

Send us your resume on CC on or before Thursday 6th October 2022