The International
Committee of the Red Cross (ICRC) is an impartial, neutral and independent
organisation with the exclusively humanitarian mission to protect the lives and
dignity of victims of war and other forms of violence and provide them with
assistance. It also endeavours to prevent suffering by promoting and
strengthening International Humanitarian Law and universal humanitarian
principles. The ICRC’s Regional Delegation in Nairobi is a hub that
co-ordinates the institution’s humanitarian activities in Kenya, Tanzania and
Djibouti and hosts the organizations’ regional logistics, technical and
training support units serving the Horn and Great Lakes Region.
Overall Responsibility
Head of Maintenance is
responsible for the supervision of the residence, facility team and outsourced
service providers who are tasked to in undertaking general maintenance repairs,
preventive maintenance, and residence preventive maintenance projects.
Tasks and responsibilities
- Supervision
of the outsourced 3rd party service providers/contract services;
- Assist
the Facility manager in the development of maintenance procedures and
schedules;
- Enforce
the maintenance of standard operating procedure adherence on both the
staff and outsourced service providers;
- Ensure
full preventive maintenance is carried out in the facility and residence
as per the plan;
- Provide
weekly maintenance reports for the facility and residence;
- Enforce
the implementation of the maintenance work plan;
- Liase
with the Head of premises in implementation of residence projects;
- Report
to the Facility manager of any irregularities or dysfunction;
- Create
and monitor a maintenance log for all the outsourced services;
- Assist
the Facility manager to create the terms of reference for the services
during the service provider sourcing process;
- Assist
the Facility manager in the creation and implementation of service
provider performance monitoring tool;
- Organize
for performance review meetings with the service providers;
- Assist
the Facility manager in the Monitoring of the preventive maintenance
schedule for the outsourced services;
- Receives,
query and counterchecks all the materials/ parts that are required during
preventive and corrective maintenance by the service provider;
- Maintain
a high level of communication/dialogue with the maintenance team;
- Assist
the Facility manager to Draft procedures, guidelines and good practices
aiming to strengthen the efficiency of the Maintenance Department;
- Propose
ideas and innovative solutions aiming to maintain the efficiency level of the
Maintenance Department as high as possible read interpret designs,
drawings, bills of quantities (estimates & costing) and works progress
schedules for all civil works as requested;
- Ensure
all the residence renovation Projects are managed well and reaper monthly
reports as well on the costs implications and deadlines on what has been
done and status;
- Ensures
inspections are carried out on the systems as part of the daily
inspections so that issues are captured as early as possible;
- Conduct
daily weekly briefing and discuss work schedule for the week and report to
Facility manager;
- Follow
up on the residence task together with the deputy head of maintenance to
make sure the tasks are done on time and updates sent on time;
- Participates
in the residence inspection together with Deputy head of maintenance
during the handing and taking over of residences;
- Ensures
proper preventive maintenance is carried out at the residence including
having the inspection checklist/ report, proper estimation of the
materials required is done;
- Ensure
the inhouse and outsourced maintenance schedules are followed and
monitored through the maintenance software.
Minimum Requirements and competencies
- University
degree in estate management, construction management, civil engineering,
mechanical engineering or its equivalent;
- Minimum
5 years of professional working experience in a similar field experience;
- Strong
ability to anticipate, schedule, monitor and control tasks;
- Excellent
knowledge of different categories of Maintenance duties;
- Extensive
technical knowledge of mechanical and electrical building systems such as
heating, ventilation and air conditioning, lifts, pumps, water systems,
waste treatment plants, fire alarm system and access control systems;
- Excellent
analytical and problem-solving skills;
- Ability
to plan maintenance schedules for inhouse and outsourced services;
- Excellent
supervisory skills.
The interested candidates
should fill up a form by clicking the link below on or before 31st
October 2022 at 4:30 pm then submit their CV, motivation
letter, including references details, supporting documents (Certificates,
Diplomas, Degree etc) and current and expected remuneration to ICRC Nairobi
Delegation, HR Department via the email address provided below:
- Application
Link
- E-mail: nai_hrrec_services@icrc.org
The reference Head of
Maintenance must be stated in the application to be valid. If you do not fill
out the required information as per the link provided or clearly state the
position for which you are applying and attach the required certificates &
other supporting documents, your application may not be considered. Only
shortlisted candidates will be contacted.
Applicants must have the
permanent right to work in Kenya.