Support Coordinator
Duties & Responsibilities
Play a key role in
ensuring effective budget management at the area office through regular budget
monitoring, support budget holders in their understanding and use of budget
monitoring tools and holding monthly budget monitoring sessions.
Regularly sensitise procurement staff and others on the correct procedures to follow and check for any loopholes in the system in order to avoid conflict of interest in the procurement or recruitment process.
Promote the use and
support for local markets by working with programmes to promote market based
approach across all CCs.
Strengthen the existing
system of managing fleet, warehousing, gensets and other assets by ensuring
proper documentation procedures are adhered to with regards to use of logbooks
for vehicles and gensets, receipt of stock, storage and dispatch from store to
beneficiaries and updated asset register and use of handover forms for assets
in the custody of individual staff
Identify support costs
drivers in the Area Office and implement cost-cutting and/or saving measures.
Ensure heads of
departments (Finance/Admin/Logistics/ICT) produce accurate and timely monthly
reports for sharing with the CO.
Play a lead role in the
implementation of recommendations and action points arising from audits,
investigations, assessments and evaluations carried out and for which action is
required from the Area office.
Finance: Finance manager
on preparation and review of master budget and project budget, compliance
issues and reporting obligations.
Logistic/ICT:
Logistic manager on procurement follow ups, clarification on issues
around implementation/adaptation of SOPs
in the area office and asset management.
Admin/HR: HR Coordinator
on matters around duty of care to staff and implementation of capacity building
plan.
Qualifications
- Experience from working as a Finance or Compliance
Coordinator in a humanitarian/recovery context
- Previous experience from working in complex and volatile
contexts
- Documented results related to the position’s
responsibilities
- Knowledge about own leadership skills/profile
- Fluency in English, both written and verbal
- Strong background in finance and compliance with a
degree in finance
- Experience in managing or overseeing logistics
functions especially procurement is an added advantage
- Knowledge of the context in Kakuma/Turkana County
- Knowledge of Swahili and the local Turkana language
is an added advantage
- Experience in working with teams to combat fraud, sexual
exploitation and abuse, and other forms of gross misconduct in
humanitarian settings
How to Apply
