Office Administrative & Operations Manager
Reports to: General Manager
Our client, a building
materials manufacturer is seeking to recruit an Administrative & operations
manager in Nairobi. The ideal candidate will manage all administrative and
operations dockets, liaise with suppliers as well as provide support to various
departments. He /She should be a great team player, possess excellent
interpersonal skills, and reliable.
Key Duties & Responsibilities
§ Oversee and
supervise all the overall company’s administrative function
§ Manage
general office admin correspondence
§ Handling
interdepartmental administrative issues. He/ She will be Working closely
with various departments to implement policies and procedures
§ Manage all
outsourced services
§ Manage HR back-office
operations, including compliance with all employment laws & regulations
§ Management of
staff recruitment process and updating job requirements when required
§ Facilitate of
training programs for employees.
§ Maintaining
of employee records, welfare, payroll and benefits.
§ Managing the
company’s payroll and leave system
§ Prepare and
process statutory deductions and ensure that the relevant reports are prepared
and dispatched on time.
§ Vendor
Management- Prepare and maintain database of all vendors for the company
§ Manage all
company systems by working closely with 3rd party consultants to ensure that
the systems are operational at all times.
§ Handling
company insurance program. The candidate will track the company’s
insurance, initiating renewals and ensuring valuation of all company assets
§ Work closely
with Finance Department Finance in verifying all incoming purchases and keep
records
§ Liaise with
the Production Team to ensure prompt availability of raw material and products
required by the Department.
§ Management of
company website including customer quarries from the website; regular content
updates and monitoring Search Engine Operations
§ Manage
company travel arrangements
§ Manage the
company’s Health & Safety Program
Desired Skills
§ Excellent
communication and customer experience skills
§ Strong
organizational and administrative skills
§ Very good
strategic and planning Skills
§ Good working
knowledge of Kenya Labour Laws and Regulations
§ Strong
attention to details
Minimum Qualification
§ Bachelor’s
Degree in a Business related field
§ At least 5
years’ experience managing administrative functions in a fast paced company.
Manufacturing experience highly preferred
§ A Working HR
experience with professional HR qualifications highly desired.
§ Systems
(HRIS), Microsoft Office Suite, especially Excel, and demonstrated skills in
database management and record keeping
How to Apply
Send us your resume on careers@frank-mgt.com CC frank.vacancies@yahoo.com on or before Thursday
6th October 2022
