Office Admin
The Office Administration Function entails:- receive and attend to clients; make appointments; handle correspondences and telephone calls; record dictation in shorthand; typewrite, process data and reprography; maintain office diary; deal with protocols and travel itineraries; ensure good office layout; operate fax machines, manage e-office; plan/organize meetings, workshop/conferences and seminars; undertake administrative work and manage the office; and ensure security of office documents, records and secretarial equipment.
Key Responsibilities;
Duties and
responsibilities will entail: –
- Recording dictation in shorthand and transcribing
it in typewritten form;
- Typing from drafts, manuscripts or recording from
dictation machines;
- Processing data;
- Operating office equipment; attending to
visitors/clients;
- Handling telephone calls in that office and
appointments;
- Ensuring security of office records, documents and
equipment including classified materials;
- Guiding and supervising secretarial personnel
under him/her.
Qualifications
For appointment to this
grade, a candidate must have:
- Bachelor’s Degree in any of the following
disciplines: – Secretarial Studies, Office Management, Business and Office
Management any other relevant degree from an institution recognised in
Kenya ; OR Bachelor’s degree in social sciences plus a diploma in
secretarial studies from an institution recognised in Kenya ;
- Computer Literacy; and
- Shown merit and ability as reflected in work
performance and results.
How to Apply
The public is notified
of the following:
- All applicants MUST download and complete Bio-Data
Form(http://www.ndma.go.ke/index.php/resource-center/send/38-careers/6572-ndma-biodata-form)
(in Microsoft Excel) and attach the completed Bio-Data Form. Any
HANDWRITTEN or SCANNED Bio-Data form not submitted as an Excel file will
be rejected.
- All applications MUST be received on or before
23rd August 2022 by 5:00 pm.
- NDMA is an equal opportunity employer. Persons
with disability, females, marginalized and minorities are encouraged to
apply
- There are NO fees charged by NDMA for any
application of these positions
- Canvassing of any form will result in
disqualification of the candidate
- ONLY shortlisted candidates will be contacted
Interested qualified
applicants are requested to submit a cover letter, detailed CV, copies of certificates
& testimonial and a duly filled personal data form which can be downloaded
from the Authority’s website with the title of the position clearly indicated
in the email subject line to hr@ndma.go.ke
Successful candidates
will be required to fulfill the requirements of Chapter six (6) of the
Constitution of Kenya specifically clearance from the following institutions;
- Kenya Revenue Authority
- Higher Education Loans Board
- Ethics and Anti-corruption Commission
- National Police Service (Certificate of good
Conduct)
- Credit Reference Bureau
Applications should be
addressed to;
Chief Executive Officer,
National Drought
Management Authority
P. O. Box 53547 00200
NAIROBI, KENYA
Applications may also be
dropped at the Authority’s offices located on the 17th floor of Lonrho House,
along Standard Street, Nairobi during working hours between 8am and 5pm. Those
applicants submitting physical applications MUST also complete the Bio-Data
Form (in Microsoft Excel format) and send it to the email address provided
above