Terre des hommes (Tdh)
Job Advert: Finance and Administrative Officer –
Kakuma
Category: Collaboration
Reports to: Senior CP officer Kakuma
(Functionally): Admin & finance Coordinator
Number of subordinates: 0
Working Location: Kakuma
Working time in %: 100%
Main Responsibilities: Under the supervision of the Senior
CP officer and the Finance & Admin Coordinator the Finance & Administrative
Officer will be responsible for finance, administration, human resources for
Tdh intervention in Kakuma in collaboration with the Project staff.
The incumbent will
conduct his or her duties in respect of the Charter of Terre des hommes and the
Tdh Child Safeguarding Policy. He or she assures the moral protection of the
name of Terre des hommes and upholds in all circumstances the interests of the
organization.
Tdh intervenes without
any affiliation to politics, religion, or financial profit. The incumbent will
direct his or her activities and engagements without preoccupation of
political, racial, or religious affiliation.
Specific Responsibilities
Line Management
- Report
technically to the Finance & Admin Coordinator and administratively
for daily supervision and follow up of activities to the Kakuma senior
project officer.
Accountancy and
Financial Management
- Daily
update of the accountancy system according to the project activities and
payments
- Verify
that all the receipts/invoices are correctly filled and they are eligible
for Tdh accountancy (indicating date, details of the supplier, clearly
written the amount with the stamp PAID).
- Archive
all the relevant administrative and accountancy documentation in the
proper way and according to Tdh procedures and send the original monthly
to Nairobi keeping copies for own reference.
- Collaborate
in the preparation of documents for financial/annual audits.
- Collaboration
in the preparation of donor reports
Cash management
- Manage
the cash box of the office, under the supervision of the Finance
coordinator and Senior project officer.
- Do
monthly cash inventory and bank reconciliation and send to the Finance
& Admin Coordinator
HR management
- Support
the HR Senior officer in the contractual placement of the human resources
and keep the records of Kakuma based and Inpatriate staff updated, under
direction of the HR Senior officer
- Keep
track of paid leave/holiday and R&R for the staff based in the field.
- Ensure
monthly staff attendance sheets have been done by the Kakuma based staff,
signed by them and their supervisors and sent to HR Senior officer in
Nairobi
Administration
- Pay
suppliers under Senior officer or Finance & Admin Coordinator’s request
and double check the acceptability of the expenditure.
- Ensure
smooth running of the logistics services in the absence of Logistics
officer
Reporting
- Provide
weekly admin, HR & finance report to the Finance & Admin
Coordinator.
Coordination
- Ensure
and facilitate the communication and information sharing within the team
and the department and contribute to the team responsibilities.
- Work
in close collaboration with other departments.
Security
- Comply
with Tdh Security Regulations
Child Protection Policy
- Commit
to respect the Child Safeguarding Policy.
- Commit
to ensure the best implementation possible of the Child Safeguarding
Policy in Kenya, including participation in annual audit, and reviews and
updates of action plan.
- Commit
to inform the Country Representative and/or the Senior safeguarding
officer to deal with any case of any allegations or possibility of
transgression, even potential, of the Child Safeguarding Policy.
Abuse Prevention Policy
– Operational Risk Management
- Commit
to respect Tdh Risk Management Policies including Child Safeguarding
Policy, Safety and Security Policy and Anti-Fraud / Corruption Policy,
Whistle Blowing Policy
- Commit
to ensure the best implementation possible of the Tdh Risk Management Policies
- Commit
to inform supervisors and to deal with any cases, allegations, or
possibility of transgression, even potential, of the Tdh Risk Management
Policies.
Others
- Undertake
all other duties that may be determined by the Finance & Admin
Coordinator and/or Country Representative and that are compatible with the
job.
How to Apply
Interested candidates
who meet the criteria above are encouraged to send their applications letter
and detailed CVs to KEN.recruitment@tdh.ch
Candidates are required
to indicate the position title and location on the subject line of the email
when applying. Kindly note only applications sent to this email address will be
considered.
Only shortlisted
candidates will be contacted.
Female candidates are
encouraged to apply.
Closing date for the
application of this position is 2nd September 2022.
