Title: Field Accountant
Location: Kiambu County
Reports To:
Senior Finance Officer
Classification: Full-time
How will you fight for an AIDS-free generation?
Will support the Senior Finance Officer in ensuring that financial and accounting operations are in strict compliance with EGPAF policies and procedures and specific donor rules and regulations. Also strive to ensure efficient and accountable use of donor funds across the Kenya program.
Duties & Responsibilities
No two days are alike at EGPAF, but what can you expect as a Title?
Accounts Payables
- Ensures
adequacy of supporting documentation for all documentation forwarded for
payment
- Timely
processing of staff advances for travel and activities.
- Processing
of supplier invoices within stipulated period.
- Ensuring
vouchers are duly authorized before payment and filing.
- Manage
a systematic online financial filing system that is sequential, complete
and up to date at all times.
- Pro-actively
address identified monthly compliance issues regarding payables from HQ
and between Nairobi & Sub-Offices.
Accounts Receivables
- Implement
EGPAF Kenya’s advances liquidation policy.
- Reviews
and signs off on all submitted Field Expense Reports, ensuring the
validity and accuracy of all submitted receipts. Periodically samples
receipts and clarifies sampled expenses with vendors.
- Accurately
posts the advances liquidating expenses to QuickBooks.
Cash/Bank Management
- Monitor
bank account balances and request for top ups whenever the account runs
low.
- Performs
accurate monthly bank reconciliations.
Monthly Reporting activities
- Daily
posting of all transactions in quick books and ensuring consistency,
accuracy and completeness of such transactions.
- Work
on key end month KPIs to facilitate EGPAF –K finance office meets all HQ
reporting deadlines for Quick Books closing.
Other Responsibilities
- Orientation
of new staff on finance policies and procedures.
- Support
of both internal and external audit.
- Focal
finance representative in Dhibiti Project.
- A
member of budget monitoring Committee- Dhibiti Project.
- Any
other work related duties as may be assigned.
Qualifications
To be successful, you will have:
- Minimum
Degree in related Business Field.
- CPA
Finalist.
- Excellent
communication skills.
- Well-developed
interpersonal skills.
- Strong
work ethic and ability and willingness to work long hours.
- Able
to work in team settings and willingness to learn.
- Cross-cultural
competence as demonstrated by confidence and ability to make relevant
presentations to diverse audiences.
- IT
Savvy, including accounting soft wares.
- Willingness
to travel.
Competencies
The Foundation expects
all employees to possess the fundamental competencies of interpersonal skills,
communication, accountability, continual learning, and driving results. The
ideal candidate will either be proficient or advanced in the following set of
competencies, specific to this position’s level of Officer:
- Team Building – Team building is a
person’s ability to inspire and foster team commitment, spirit, pride, and
trust. He/she also facilitates cooperation and motivates team members to
accomplish goals.
- Customer Service – Customer service is a
person’s ability to anticipate and meet the needs of internal and external
customers while delivering high-quality products and services and being
committed to continuous improvement.
- Decisiveness – Decisiveness is a
person’s ability to make well-informed, effective, and timely decisions,
even when data is limited or solutions produce unpleasant consequences.
He/she will also perceive the impact and implications of decisions.
How to Apply