Executive Assistant
Médecins Sans Frontières/Doctors Without Borders (MSF) is an
international medical humanitarian organisation that provides assistance to
people affected by war, conflict, natural disasters, outbreaks and epidemics or
healthcare exclusion. The organisation now works in more than 70 countries
around the world, with significant projects across East African countries
including in Burundi, Ethiopia, Kenya, Somalia, South Sudan, Sudan, Tanzania
and Uganda.
MSF Eastern Africa is the regional institutional office for MSF.
The office focusses on representation and networking, recruiting and supporting staff from the region, communications and fundraising, as well as on other dossiers of importance to MSF such as Diversity, Equality and Inclusion (DEI), mutualization, trainings, medical operational support and environmental health.Main objectives of the role
Reporting to the General Director, the main objective of the
position is to carry out the administrative Executive support tasks at the
Eastern Africa Section Office.
The position will ensure effective and efficient Executive &
administrative support to the General Direction.
Key accountabilities and
Responsibilities:
- Providing administrative assistance, such as
writing and editing e-mails, drafting memos, and preparing communications
on the executive’s behalf.
- Maintaining comprehensive and accurate records.
- Performing minor accounting duties.
- Organizing meetings, taking notes, writing
minutes, including scheduling, sending reminders, and organizing catering
when necessary.
- Collecting data/information for regular reporting.
- Engaging with external relevant actors to organize
GD’s meetings.
- Answering phone calls in a polite and professional
manner.
- Welcoming visitors and identifying the purpose of
their visit before directing them to the appropriate department.
- Working on the Terms of Reference (ToR’s) for GD’s
field/visits.
- Managing the executive’s calendar, including
making appointments and prioritizing the most sensitive matters.
- Handling any other task delegated by the GD.
Qualifications & competencies
Required
- Post-Secondary education and HR/Administrative
qualifications (minimum Diploma) or/and related studies essential
- At least 2 years’ experience in a similar job,
preferable in the non-profit making sector.
- Fluent in English & Swahili. Knowledge of
French language is an asset.
- Previous experience with MSF or other humanitarian
NGOs is considered a plus.
Competencies
- Commitment to MSF principles
- Cross-cultural awareness
- Behavioural flexibility
- Results and quality orientation
- Service orientation
- Planning and organising
- Initiative and innovation
- Teamwork and cooperation
We offer
A full-time employment contract as soon as possible through MSF
East Africa Section Office in Nairobi.
An annual salary of KES 1,591,659based on a full-time appointment
and other Cash allowances ranging from KES 30,000-36,000 per month based on
individual administrative status.
Other benefits include: 25 days of annual leave, Employer Pension
contribution, etc based on MSF EA terms/conditions.
How to Apply
If you recognize yourself in this profile, we welcome you to apply
Applicants are required to upload a letter of motivation +
Curriculum Vitae (in English) as one combined document.
The closing date for applications is 4th September
2022.