Career Opportunities: EOI- Business Support Assistant ( TEC) SSA 5, Nairobi (171522)
Posting Dates
Date of Issue: 24th August 2022
Closing Date: 30th
August 2022
Why Join WFP ?
The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide and the 2020 Nobel Peace Prize Laureate. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.
Female candidates are encouraged to apply.
Duties and Responsibilities
- Provide Administrative support to IT staff at the
Liaison Office and in field Somalia (when required).
- Ensure smooth and efficient information flow
within the unit.
- Respond or draft responses to a wide range of
correspondences and other communication
- Maintain calendars and schedules including date
tracker for IT-related contracts
- Receive, file, track invoices, record service
entry sheets in the corporate ERP (WINGS)
- Liaise with admin unit and WFP travel agent to
facilitate travel arrangements for TEC unit staff.
- Liaise and follow-up with United Nations
Humanitarian Air Services (UNHAS) to facilitate staff and flight bookings.
- Prepare and track purchase requisitions (PRs) and
enter Goods Received Noted (GRN) upon receipt of equipment.
- Assist with asset management of TEC equipment
received.
- Maintain staff movement records including leave
and daily staff attendance.
- Contribute to the overall improvement of business
procedures and processes.
- Perform other duties as assigned my supervisor and
management.
Minimum Qualifications
Education: Completion of
secondary school education. A post-secondary certificate in the related
functional area is desirable.
Experience: Five or more years
of progressively responsible work experience in the relative business stream
with experience in general administrative work.
Language: Fluency in both oral and
written communication in English is a requirement.
Knowledge & Skills:
- Ability to develop and maintain relationships with
a range of individuals in order to provide a high-quality support service.
- Ability to carry out basic data analysis and
independently rectify problems requiring attention.
- Ability to monitor and record financial
transactions.
- Good communication skills required to give and
receive information and work with a variety of individuals.
- Ability to maintain confidentiality.
Terms and Conditions
Contract Duration: 11 months
How to Apply
Interested and qualified candidates are requested to submit online
applications through E-Recruitment.Applications that do not meet the above
requirements will be disregarded. Only shortlisted candidates will be
contacted.
Deadline for Applications
Deadline: 30th August 2022
WFP does not charge any application fees to candidates.