PROJECT ACCOUNTS ASSISTANT TWO (2) POSITIONS) -C-HERP
Terms of Service: 18-Month contract
Station: Nairobi
Job and Appointment
Specifications for Project Accounting Assistant
The main role of the
accounting assistants will be to support the Project Accountant by performing
clerical tasks.
This including processing and recording transactions, preparing reports and budgets, fact checking, filing, and other duties, as needed.
Understand basic
accounting principles and proficient with computers and software, such as MS
Excel.
Should be trustworthy,
efficient, and organized.
Key Responsibilities
of the Assistant Project Accountant include, but are not limited to: –
- Preparation, Review and filing of payroll and
payroll documents including Payslip generation and statutory deductions
submissions to the respective bodies (NHIF, NSSF, PAYE, HELB) monthly for
all the contracted project staff.
- Liaising with Project Accountants in on all the
financial matters.
- Collecting and consolidating the financial
statements from the project on quarterly basis.
- Prepare periodic statements of expenditure (SOE)
reports and fund replenishment requests, carefully checking and inspecting
all supporting documents.
- In collaboration with Project
implementing entities, to prepare quarterly and annual financial reports
in the standard format(s) included in annex I on Financial Management
Procedures.
- In consultation PM and Project
Accountant, to oversee the establishment and proper maintenance of
accounts system in all the counties in accordance with the PFM and
financial regulations and procedures of the NT.
- Support the PMT in the facilitation of internal
and external financial audits at the counties
- Other project-related responsibilities as may be
assigned by the Project Manager.
Requirements:
- Knowledge of basic bookkeeping
procedures
- Familiarity with finance regulations
- Good analytical skills and the ability to spot
numerical errors
- Hands-on experience with MS Excel
- Organization skills, Good Communication skills,
fluency in required in English and great interpersonal skills
- Ability to handle sensitive, confidential
information.
- Must have Minimum of CPA 2 and Bachelor’s degree
in a relevant accounting field
- Previous engagement with Project is an added
advantage.
Reporting/Delivery
Schedule
- Reporting will be to the Project Accountant but
directly answerable to the Project Manager
Deliverable Contents
Timeline for Submission
Delivery schedules will
be as below:
- Monthly preparation, Review and filing of payroll
and payroll documents for all CHERP Project contracted staff Generated pay
slips for all CHERP contracted staff showing gross and net after all
statutory deduction Monthly reports by 5th of every month
- Quarterly Consolidated County
Financial statements for CHERP Disbursements to beneficiary entities,
County cash flow and balances at the end of every quarter
- Reports to be submitted at the
end of every quarter
How to Apply
The terms of reference
on the posts can be accessed on the Ministry’s website www.health.go.ke and the Public Procurement Information
Portal http://www.tenders.go.ke
Applications should
include the following; Cover letter and current CV with names and telephone
contacts, Copies of academic and professional certificates, Photocopy of ID and
Testimonials/ Recommendation. Interested and qualified persons are required to
make their applications ONLINE through the Ministry’s Email Address: cherproject@health.go.ke. so
as to reach the Ministry on or before 24th August, 2022 11:00 am.
PRINCIPAL SECRETARY
MINISTRY OF HEALTH