Job Purpose
This position is
responsible for providing secretarial and administrative support to ensure
efficient and effective service delivery.
Key Responsibilities/
Duties / Tasks
Operational
Responsibilities / Tasks
- Oversee administrative and logistical matters to
ensure seamless flow of the Commission’s activities;
- Avail office stationery;
- Manage e-office for effective research and
processing of information;
- Utilizing office equipment;
- Attend to internal clients and ensure they are
satisfactorily served;
- Handle both outgoing and incoming calls;
- Draft responses and correspondence under the
guidance of supervisor;
- Safeguard office records, equipment and documents
including classified materials;
- Safeguard the integrity and confidentiality of
data;
- Maintain an up-to-date filing system in the office
to facilitate ease of retrieval of documents;
- Prepare responses to routine correspondence to
ensure timely feedback to the clients;
- Manage office protocol and etiquette;
- Set up meeting rooms with necessary stationery and
equipment’s;
- Ensure refreshments are served accordingly;
- Ensure proper office layout, cleanliness and
tidiness.
- Provide feedback to enhance business processes and
initiate process improvement to achieve operational excellence; and
- Develop individual work plans, monitor own
performance and seek requisite support to ensure delivery of agreed
targets.
Job Competencies
(Knowledge, Experience and Attributes / Skills).
Academic qualifications
- KNEC Diploma in Secretarial Studies from a
recognized institution or its equivalent.
- Professional Qualifications / Membership to
professional bodies: Certificate in Secretarial Management Course lasting
not less than 4 weeks from a recognized institution or Public Relations
& Customer Care Course.
- Previous relevant work experience required: Three
(3) years of service in a comparable position from a reputable
organization.
Functional Skills,
Behavioral Competencies/Attributes:
- Meets the requirements of Chapter Six of the
Constitution;
- Knowledge of relevant legislation;
- Knowledge in professional standards;
- Ability to identify customer needs, develop
service standards and deliver service excellence;
- High level of integrity and Interpersonal skills;
- Ability to deliver results in a complex and
dynamic environment;
- High level of attention to detail;
- Ability to work well with teams; and
- Ability to work with minimum supervision under
strict deadlines.
How to Apply
Upon granting an offer
of employment, the successful candidate MUST present and satisfy the
requirements of Chapter Six of the Constitution of Kenya 2010 by providing
copies of the following documents;
- A valid tax Compliance Certificate from the Kenya
Revenue Authority (KRA);
- A valid Certificate of Good Conduct from the
Directorate of Criminal Investigation (DCI);
- A valid Clearance Certificate from the Higher
Education Loans Board (HELB);
- A valid Clearance Certificate from an approved
Credit Reference Bureau (CRB) (Must provide certificate or report); and
- A Valid Clearance form from the Ethics and
Anti-corruption Commission (EACC)
Application to be
submitted in a sealed envelope clearly marked at the top “Application for the
position of……” and mailed OR delivered to:
The Commission Secretary
Salaries and Remuneration
Commission
Williamson House 6th
Floor
4th Ngong Avenue
P.O. Box 43126 – 00100
NAIROBI
To be received on or
before 1st August
2022.