Finance and Administration Manager
About Kenya Climate
Ventures
Kenya Climate Ventures(KCV), http://www.kcv.co.ke, is an impact
investment venture fund, seeking to accelerate access to climate smart
solutions by providing tailored and targeted financial, technical assistance
and business development support to early and growth stage businesses in Kenya.
We invest in agribusiness, commercial forestry, renewable energy, water, and
waste management sectors, with a focus on small and growing businesses (SGBs)
whose commercial growth and success will have a positive impact on target
markets, communities, and the environment in Kenya.
Your Role and
Responsibilities
While reporting to CEO, the Finance and Administration Manager, you will be
responsible for overall financial management, including budgeting and
monitoring of project expenditure, financial reporting and auditing,
forecasting expenditures, and maintaining and supervising project accounts,
books of accounts, banking and financial operations, and all administrative
work.
You will work in liaison
with the investment and enterprise development mangers to;
• Supervise finance officer and office administration staff;
• Establish effective accounting and book keeping systems and procedures and
oversees accounting services;
• Establish and implements internal controls, and administrative systems,
policies and procedures to ensure that KCV’s day–to–day operational activities
are efficient and effective, and are in-line with approved strategic
initiatives and budgetary allocations;
• Manage accounts payable,
accounts receivable, purchasing, donations processing and receipting, payment
of invoices, payroll and bills;
• Maintain records of income and expenditure in financial database.
• Ensures adequate cash flow for the organization’s requirements, by monitoring
funder/ investors remittances, and preparing requests for funds as needed;
• Prepares and presents quarterly and yearly financial budgets and cash flow
forecasts, and works with co – managers to actively monitor and understand
budget variances;
• Lead preparation of nalytical report on budget and expenditure on a regular
basis;
• Review monthly financial statements from the finance officer and prepare
narrative reports;
• Manage bank accounts and monitors reconciliations, transactions including
wire transfers, credit cards, and keeping track of signing authorities;
• Prepare documents and schedules for annual audit, and liaises with auditors;
• Manage liquidity, and foreign exchange per established policies and
procedures;
• Facilitation of information flow, coordination of schedule and other logistic
arrangements;
• Coordinate procurement activities of KCV;
• Advise and assist international staff, experts and consultants on all issues
of allowances, salary advances, travel claims and other financial matters;
authorize payments due for claims and services;
• Lead preparation of detailed cost estimates and participate in budget
analysis and projections as required;
Maintain delivery records and make transactions; maintain inventory of project
assets; prepare monthly, quarterly and annual reports;
• Ensure that activities and policies meet board policies and directions,
criteria by funders, as well as legislative requirements in the countries in
which KCV operates;
• Recommend policies and procedures in areas encompassing finance and
accounting, privacy, IT, compensation for the consideration of the
Management and Board of Directors;
• Coordinate effective development and administration of IT systems, such as
databases, email, cloud filing, back-up and online
communication tools;
• Coordinate basic
administrative systems for the company, including information resources,
general filing, electronic filing, personnel records, contracts and leases,
subscriptions, insurance.
Do you have what is takes?
Qualifications
include;
• Bachelor’s degree in business, accounting, finance, or a related
field;Master’s preferred;
• At least 7 years of experience with project financial management, including
financial controls, accounting, and audit, reporting, and expense validation.
• Ability to work across various teams with excellent interpersonal skills and
demonstrated ability to build consensus and navigate complex operating
environments, including demonstrated experience managing and supervising
financial, administrative, and procurement personnel;
• Strong analytical and computer skills, with an emphasis on budget and
financial analysis;
• Have professional qualifications in Finance (CPA, ACCAl or related field is
mandatory;
• Be a member of a professional body;
• Experience working on a similar role within the investment industry, is an
added advantage.
• Have strong proficiency in advanced excel features;
• Have the ability to communicate clearly and concisely pot orally and in
writing;
• Be fluent in English.
In addition to listed qualifications above, a suitable applicant should be
passionate about driving results in a fast – paced company (and industry), with
a proven ability to work effectively within a team with timely and high quality
delivery.
Employment– Full – time employment
Workplace – Nairobi – Kenya, with frequent travel to KCV’s markets Starting
Date – September 2022
How to Apply
Interested candidates are invited to send their up to date CV with their
contact details, details of current and expected remuneration, the names of
three referees and a cover letter demonstrating how you meet our requirements
to hr@kcv.co.ke. The email subject should refer to the position being applied
for
Closing date for applications is 30th
July 2022. Only short-listed candidates
will be contacted. Kenya Climate Ventures is an equal opportunity employer.