Finance Assistant (Wajir)
General Position Summary
Working in the Finance
Department under the direction of the Grants and Finance Coordinator in
Nairobi, the Finance Assistant will assist in the processing and recording of
payment transactions in timely and accurate manner to support the program team
activities.
Essential Job Responsibilities
Financial management
- Prepare cash payment vouchers and ensure that all
cash transactions are fully and properly documented.
- Supports field connection transaction entry with
the assigned batch
- Responsible for gathering transaction documents
required for donor reporting
- Responsible for compiling monthly intercompany
vouchers and assist with preparations of documents for month end package
- Maintain the uncleared cash advance file and
prepare past due advance report for the Senior Finance and Grants officer
- Assist with audit related requirements (timely
documents retrieval, filing after audit completion, proving additional
assistance as necessary)
- Assist with scanning, copying, printing and
uploading of financial documents on relevant folders
- Assist Senior Finance and Grants officer with
field cash reimbursements
- Perform daily, weekly and monthly cash counts
together with Senior Finance Officer
- Ensure all finance documents are properly
labelled, filed and stored in a clear and easily accessible manner
following Field Finance Manual
- Submission of all original vatable invoices to
Nairobi for VAT claim on timely basis for VAT claim
- Ensure quality control of financial documents for
completeness and proper referencing before archiving
- Responsible for cash and bank vouchers filing,
statutory audit reports and other financial documents filing and
maintenance of filing system (Hard copy and electronic) according to MC
Procedures; manage finance archives and ensure monthly update of the
Finance archiving index
- Any other duty as may be assigned
GRANTS MANAGEMENT
- Assist with follow up on subaward compliance
issues and audits and document resolutions.
- Ensure proper organization of subaward files
- Assist in sub award site audits and prepare site
visit reports
Organizational
Learning
As part of our
commitment to organizational learning and in support of our understanding that
learning organizations are more effective, efficient and relevant to the
communities they serve, we expect all team members to commit 5% of their time
to learning activities that benefit Mercy Corps as well as themselves.
Accountability to
Beneficiaries
- Mercy Corps team members are expected to support
all efforts toward accountability, specifically
to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects. - Team members are expected to conduct themselves in
a professional manner and respect local laws, customs and MC’s policies,
procedures, and values at all times and in all in-country venues.
Supervisory
Responsibility: None
Accountability
Reports Directly
To: Grants and Finance Coordinator
Works Directly With:
County Coordinators, Program Managers, Country Finance/Grants Teams, Program
Teams, Implementing Partners.
Knowledge and
Experience
- A Diploma or degree in accounting or a relevant
business field.
- Minimum CPA II or other relevant accounting
qualification.
- At least one year experience in accounting,
bookkeeping or cashiering, including experience with double-entry
accounting preferably in an international NGO.
- Familiarity with major international donor rules
and non-profit accounting.
- Familiarity with computerized, double-entry
accounting software.
- Strong computer skills in MS Office programs,
particularly Excel
- Accuracy in the processing of cash transactions,
mathematical aptitude and attention to detail.
- Excellent oral and written English skills.
Success Factors
A successful Finance
Assistant will be a strong team player, with good communication and
interpersonal skills. S/he will have knowledge on the application of best
practices in basic financial management and knowledge of financial management
software. S/he will be flexible, thorough have the ability to pay attention to
details, proactively solve problems, follow procedures, meet deadlines, and
work independently and cooperatively with team members and above all of high
integrity.
How to Apply
Applications will be
reviewed on a rolling basis. Only shortlisted candidates will be
contacted.
Mercy Corps does not
charge any fees at any stage of the recruitment process.
