Attachment – Registrar’s Office
Summary:
Reporting to the Records
Officers, the holder must ensure that all clients (students, staff, faculty,
parents / guardians) are led to where they can be assisted. The attachment is
expected to last three (3) months from the day of assumption of duty.
Key Responsibilities/Tasks/Duties:
- Scanning
mark sheets and other office documents and filing them into EDMS.
- Documenting
important information such as of letters, certificates and transcripts
picked.
- Picking
and issuance of international student application files from the
admissions’ office.
- Photocopying
documents contained in the files picked from admissions’ office.
- Scanning
documents and uploading them to e-mails and EDMS pending approval by the
records officers.
- Assisting
with issuance of degree certificates once final clearance has been granted
by the officers in charge.
- Assisting
in the control of graduation applications sent to the graduation mailbox,
arrangement of degree certificates and degree cases.
- Assisting
with receiving, printing and photocopying documents once confirmed on CX
system by the officers in charge.
- Assisting
with general registrar office operations e.g. Client queries.
- Being
sent to other departments including but not limited to procurement, human
resources, various schools and offices either to make deliveries or pick
documents
- Receiving
phone calls and directing students / clients accordingly.
- Assisting
in manning of the front desk.
- Any
other duties as may be assigned.
Qualifications /Educational/Professional/Experience:
Educational Qualifications:
- Ongoing
Diploma or Bachelor’s Degree in a records management or business-related
field.
- Proficiency
in using the photocopier, scanner and basic computer applications.
Personal Attributes & Competencies:
- Good
people skills.
- Team
player.
- Integrity.
- Attention
to detail.
- Planning
skills.
- Very
organized.
- Reliable.
How to Apply
Interested applicants must
indicate on the subject line of their email address ATTACHEE – REGISTRARS’
OFFICE, provide a cover letter and a current CV, to the address below by: 5.00
pm, Friday, June 10, 2022.
Director Administration,
United States International University –
Africa,
P. O. Box 14634 – 00800, Nairobi, Kenya
Email:jobs-dvcasa@usiu.ac.ke
