Senior Administrative Assistant I – Grade 11 – CUK/NT/ADMIN /SAA/6/22(1)
Remuneration
Basic Salary per month: Kshs. 87,080 –
124,524/-
House Allowance per
month: Kshs. 47,
915/-
Qualifications
- Must possess a Bachelor’s degree with a bias in
Economics and a Masters degree in Business Administration or any relevant
field with relevant administration experience;
- Must posses Certified Secretary (CS) or Certified
Public Accountant (CPA K);
- Must have undergone capacity building
program/training for executive assistants;
- Must be a member of a relevant professional body
and in good standing;
- Must be computer literate; and
- Must be knowledgeable on grant management and
proposal writing.
OR
- Must possess a Bachelor’s degree with a bias in
Economics or any relevant field with three (3) years’ experience in grade
10 or comparable position;
- Must posses Certified Secretary (CS) or Certified
Public Accountant (CPA K);
- Must have undergone capacity building
program/training for executive assistants;
- Must be a member of a relevant professional body
and in good standing;
- Must be computer literate; and
- Must be knowledgeable on grant management and
proposal writing.
Key Responsibilities
- Providing a high standard of personal executive
level assistance to meet the needs of the Vice Chancellor’s office,
including a significant amount of diary management;
- Secretariat to the University Resource
Mobilization Committee;
- Oversee grant and proposal writing initiatives in
the office of the Vice-Chancellor in consultation with the Office of the
DVC in charge of Research;
- Developing and monitoring implementation of the
annual and monthly work plans for the office of the Vice Chancellor;
- Act as a liaison and provide support to
Departments under the Vice Chancellor;
- Arranging and handling all logistics for the Vice
Chancellor’s meetings and events, both internal and external: schedule
meetings; draft agenda; develop, compile, and distribute presentation
materials; record meeting minutes and communicate action points to action
officers;
- Adhere to compliance with the Universities Act,
Government Circulars, University Charter, Statutes, Policies, rules and
regulations regarding management of the VC’s Office;
- Complete a broad variety of other administrative
tasks that facilitate the Vice Chancellor’s ability to effectively lead
the organization, including:
- Assisting with special projects;
- designing and producing complex documents,
reports, and presentations;
- collecting and preparing information for meetings
with staff and outside parties;
- composing and preparing correspondence; and
- maintaining contact lists;
- Follow up on contacts made by the VC to cultivate
ongoing relationships; and
- Invest in building long-lasting relationships
locally and internationally.
In addition,
applicants should demonstrate:
- Technical proficiency and problem-solving skills;
- Excellent verbal and written communication skills;
- Exceptional organizational skills and impeccable
attention to detail;
- High degree of professionalism in dealing with
diverse groups of people, including Board members, senior executives,
staff, community leaders, donors, and funding partners;
- Make appropriate informed decisions regarding
priorities and available time;
- Ability to complete a high volume of tasks and
projects with minimal guidance;
- Ability to react with appropriate levels of
urgency to situations and events that require quick response or
turnaround;
- Able to maintain a high level of integrity and
discretion in handling confidential information;
- Ability to be proactive; and
- Tact and diplomacy.
How to apply
Applicants should:
- Visit the University website cuk.ac.ke on the footer under the
IMPORTANT LINKS section, CLICK on ONLINE
RECRUITMENT PORTAL, log in and fill the application form, attach
testimonials then submit the online application;
- Submit three (3) hard copies of the letter of
application, certificates, testimonials and updated curriculum vitae to
include full details of education, professional qualifications,
experience, membership with professional bodies present salary, names and
addresses of three referees;
- Academic staff should attach:
- Evidence of publications;
- Evidence of supervision of postgraduate students;
- Evidence of curricula developed;
- Evidence research funds attracted.
- Clearly indicate the position and the reference
number on the application letter and on the envelope which should be
addressed to:
The Deputy
Vice-Chancellor, FPA,
The Co-operative
University of Kenya,
P.O Box 24814-00502.
Karen, Nairobi, Kenya.
- Recommendations from at least three (3) referees
should be sent separately to the address above on or before Monday, 11th July,
2022 at 12 noon;
- All applications must be received by Monday, 11th July,
2022 at 12 noon. Applications received later than this period will not be
considered;
- Candidates with academic qualifications obtained
from foreign Universities will be expected to submit recognition and
equation of certificates by The Commission of University Education (CUE).
Note: The Co-operative
University of Kenya is an Equal opportunity employer; Female applicants,
persons with disabilities and those from marginalized areas are encouraged to
apply.
Only shortlisted
candidates will be contacted.