Office Administrator
Qualifications,
Skills, and Experience Required:
For appointment to this
grade, a candidate must have: –
- Diploma (KNQF Level 6 or equivalent) in
Secretarial Studies or any other equivalent from a recognized institution;
- Have passed the following examinations from the
Kenya National Examinations Council (KNEC);
- Typewriting III (Minimum 50 w.p.m.)/Computerized
document processing III;
- Shorthand III (120 w.p.m);
- Business English III/Communications I;
- Office Management III/Office Administration and
Management III;
- Secretarial Duties II;
- Commerce II;
- Proficiency in computer applications;
- Meet the provision of Chapter Six of the
Constitution.
Responsibilities:
Duties and
Responsibilities
- Attending to visitors/clients;
- Handling telephone calls and inquiries;
- Handling customer inquiries and complaints;
- Ensuring the security of office records,
equipment, and documents;
- Ensuring the confidentiality of office
information;
- Record keeping for correspondences and file
movement;
- Managing office protocol and etiquette;
- Managing petty cash for the respective office;
- Maintaining an up to date file movement register;
- Coordinating the general administration of the
respective department/office;
- Coordinating schedule of meetings and appointments
for the respective departments/office;
- Coordinating travel arrangements for the
respective departments/office;
- Coordinating appointments and travel itineraries
for the Chief Manager;
- Preparing responses to simple routine
correspondence for Chief Manger; and
- Monitoring procedures for record-keeping for
correspondences.
- Ensuring security, integrity, and confidentiality
of data; and
- Undertaking any other office administrative
services duties that may be assigned.
How to Apply
Interested
and qualified applicants to apply for this post before 10 May 2022
