Finance and Budget Assistant
Responsibilities
Budget:
- Provide
support with respect to the review, analysis and preparation of the
medium-term plan and its revisions.
- Prepare
supporting documents (narrative and supporting tables) with respect to GEF
submissions and UNEP Programme of Work.
- Assist
managers in the elaboration of resource requirements for budget
submissions.
- Undertake
research and provides support to higher level Finance & Budget
Officers with respect to budget reviews of relevant intergovernmental and
expert bodies.
- Monitor
expenditures and compare with approved budget; prepare adjustments as
necessary.
- Review
requisitions for goods and services to ensure correct objects of
expenditure have been charged, and availability of funds.
- Assist
in preparation of budget performance submissions and finalization of
budget performance reports, analyze variances between approved budgets and
actual expenditures.
- Monitor
integrity of various financial databases.
- Verify
accuracy of input data, ensuring consistency of data in previous
allotments to new allotments issued.
- Co-ordinate
with other finance and budget staff on related issues during preparation
of budget reports.
- Periodic
reconciliation of accounts.
- Draft
or prepare correspondences to respond to enquiries in respect to relevant
financial and budget matters
Treasury:
- Review
incoming payment instructions with regard to banking details and sources
of funds.
- Prepare
payments for final disbursement by Cashier.
- Notify
payees on status on payments.
- Assist
staff members, Fund Management Officers, Administrative Officers, and
donors regarding queries on payment and deposit related issues.
Competencies
- PROFESSIONALISM:
Knowledge of theories, concepts and approaches related to finance,
budgeting and accounting. Shows pride in work and in achievements;
Demonstrates professional competence and mastery of subject matter; Is
conscientious and efficient in meeting commitments, observing deadlines
and achieving results; Is motivated by professional rather than personal
concerns; Shows persistence when faced with difficult problems or
challenges; Remains calm in stressful situations. Commitment to
implementing the goal of gender equality by ensuring the equal
participation and full involvement of women and men in all aspects of work.
- TEAMWORK:
Works collaboratively with colleagues to achieve organizational goals;
Solicits input by genuinely valuing others’ ideas and expertise, is
willing to learn from others; Places team agenda before personal agenda;
Supports and acts in accordance with final group decisions, even when such
decisions may not entirely reflect own position; Shares credit for team
accomplishments and accepts joint responsibility for team shortcomings.
- PLANNING
AND ORGANIZING: Develops clear goals that are consistent with agreed
strategies; Identifies priority activities and assignments, adjusts
priorities as required; Allocates appropriate amount of time and resources
for completing work; Foresees risks and allows for contingencies when
planning; Monitors and adjusts plans and actions as necessary; Uses time
efficiently.
Education
- High
school diploma or equivalent is required. Additional qualifications in
accounting, finance or related field are desirable. Certified Public
Accountant (CPA) certificate or equivalent is desirable.
Work Experience
- A
minimum of seven (7) years progressive working experience in finance,
budget, accounting or related area is required.
- Experience
in Global Environment Facility (GEF) project/grant management, budgeting,
accounting, and financial management is required.
- Proven
experience working with Enterprise Resource Planning (ERP) systems such as
Systems Applications and Products (SAP) is desirable.
How to Apply