Operations Administrator
Responsibilities
- Devise
ways to streamline processes and manage schedules and deadlines within
departments and various projects.
- Making
reports to the management on the running of the office
- Perform
specific administrative support to the office staff and make day-to-day
decisions within the scope of work assignments and prioritize work
independently.
- Identify
routine problems and utilize existing resources for solutions.
- Looking
after the needs and requirements of the departments
- Supervise
interns, or temporary staff, including training and orientation, and
demonstrate sensitivity in handling confidential information
- Financial
responsibility may include purchasing, processing invoices, contracting
with vendors, assisting with budget tracking, and participating in annual
audit processes.
- Assisting
with budget tracking and monitoring. Assist with providing budget
information e.g. actual expenses for the office
- Issuance,
allocation, and recovery of Company tools to staff.
- Responsible
for office management-troubleshooting general office hygiene, sanitation,
fumigation, and maintenance.
- Responsible
for coordinating logistics for special events and/or meetings, workshops,
training with partners and government stakeholders purchasing, central
filing, facility management, telecommunications, and/or reception
- Responsible
for program Inventory management to ensure office assets are tagged and
well maintained.
- Support
planning and scheduling of team meetings
- Serve
as a team member for assigned projects.
- Performing
other relevant duties when needed.
- Support
additional administrative functions relating to job descriptions and
project proposals.
Minimum Qualifications
- Bachelor’s
degree and 3 years related experience or equivalent combination.
- Experience
coordinating administrative processes.
- Excellent
communication skills
- Experience
generating reports and interpreting data.
- Experience
organizing time and managing diverse activities to meet deadlines; and
- Experience
working across teams and communicating with a wide range of people.
Desired Qualifications
- Ability
to analyze information for the purpose of coordinating and planning
activities and solving problems.
- Excellent
communication skills
- Ability
to use existing technology to achieve desired results.
- Excellent
customer service skills and focus.
- Proficient
in Microsoft office
- Experience
interpreting guidelines to achieve desired results.
- Knowledge
of current trends in specific field; and/or
- Strong
organization skills, accuracy, and attention to detail.
How to apply:
Qualified candidates are
invited to apply by sending their CV and cover letter to jobs@aurumconsultants.co.ke with the Job title
as the subject. Interviews will be conducted on a rolling basis until the
position is filled. Only shortlisted candidates will be contacted