Administration Manager – (2200001K)
Job Purpose
- Reporting to the Head of HR Hub & Shared
Services, the role holder will be responsible for managing and
coordinating the general administration functions to ensure the efficient
and effective operation of the Britam activities. This includes ensuring
that adequate utilities and facilities are provided in a timely and
cost-effective manner.
Key responsibilities
Strategy and Planning
- Assist in the design, development and delivery of
administrative services to Britam
- Develop and monitor the operational plan and
related administration budgets to ensure that costs are maintained within
approved budgets.
- Monitor the implementation of all policies,
practices, and procedures relating to managing facilities and ensure these
comply with legal laws and/or regulations
- Ensure that administrative policies are maintained
and that services are delivered efficiently, effectively and in line with
the laid down processes and procedures.
Asset Administration
- Oversee the maintenance of office facilities and
equipment including identifying vendors, overseeing the management of
selected vendors to provide timely repair and maintenance of all Britam’s
office equipment and furniture.
- Liaise with Supply Chain Management for sourcing
of service providers to manage and maintain Britam assets
- Initiate the asset disposal process by instructing
service providers to manage and maintain County assets including property
and housing.
- Liaise with the Head of Supply Chain Management to
coordinate the disposal of obsolete assets.
- Analyse the value of proceeds from the disposal of
the assets and report to the Head of Finance.
Transport and Fleet
Management
- Oversee the development and implementation of
Britam’s fleet administration standards and vehicle operating policies
including vehicle maintenance, vehicle tracking, driver, speed and fuel
management as well as health and safety management.
- Prepare the annual budget and periodic reports on
vehicle operating costs.
- Advice on the purchase or lease of vehicles and
equipment.
- Oversee the maintenance, repair, replacement and disposal
of Britam vehicles.
- Oversee risk management training including safety
and accident prevention programs.
- Ensure Britam’s vehicles are adequately covered.
- Identify suitable vendors to provide timely repair
and maintenance of all Britam vehicles.
General Administration
- Provision of offices to Britam staff
- Oversee general office management
- Establish an efficient record, filling and
tracking system for all office inventory, mails and file, monitor their
movement and effective correspondence.
- Ensure bills are processed for payment.
- Delegated Authority as per the approved delegated
authority matrix
Key Performance Measures
- As described in your Personal Scorecard
Knowledge, experience,
and qualifications required
- Bachelor’s degree in Business
Administration or a related field
- 4-6 years of working experience in a management
position
Technical/Functional
competencies
- Excellent customer service skills
- Knowledge in Diversity management
- Ability to drive change
- Project Management
- Stakeholder Management
- Report writing-ability to develop reports
- Strategic Planning
- Leadership and management-ability to lead teams,
mentor and coach staff
- Performance Management and team building
- Decision making –ability to make strategic
decisions in a timely and effective manner
- High moral and ethical standing
- Highly motivated
How to Apply
Unposting Date: 26-05-2022
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