Administrative Officer
Ref: KeMU/HR/1/05/22
Responsibilities
- Acting as an institution memory
(records keeper) for students and courses on behalf of the University.
- Provide safe and secure storage
of student’s records through an elaborate filing system, cabinets to
preserve student’s data.
- Facilitate students’ admission
into the university through registering them in the ERP every beginning of
each first year of study to ensure that the students only bona fide ones
are in the database.
- Perform regular update of
Enterprise Resource Planning (ERP) by occasional checks in the student’s
card, students’ statistics and semester registration to ensure accuracy of
students’ information.
- Organizing
and administering the records, registration and clearances,
- including
final transcripts evaluations and Academic awards.
- Participating
in collecting, recording, analyzing and reporting of student statistics to
the Ministry, regulators and other stakeholders.
- initiating
appraisal, archival and disposal of records
- Provide
necessary data for preparation of students reports to facilitate decision
making in management
- Ensure
internal communication by writing letters, emails, telephone calls and
face to face, to ensure prompt and timely feedback.
- Ensure
graduation clearance process is undertaken and all records filed into
respective students’ files.
- Ensure
proper filing and file circulation to various action officers for prompt
feedback
- Ensure
proper maintenance of records.
- Any
other duties as assigned by immediate supervisor.
Qualifications
- A
Master’s degree in Information Science/ Records and Archives Management or
equivalent from a recognized University with not less than 6 years’ work
experience in a similar administrative position.
- Adequate
working experience in managing Students records
- Hands-on
skills in using ERP
- Adequate
knowledge in data mining and Analysis
- Proficiency
in ICT skills
- Good
communication and interpersonal skills
- Attention
to details, high level of integrity and confidentiality
How to Apply
Each application shall
be accompanied by detailed Curriculum Vitae, Copies of Relevant Academic and
Professional Certificates, National Identity Card or Passport, Testimonials,
and other relevant supporting documents. Scanned copies of these documents must
accompany the email application.
The successful applicant
will be required to bring the following:
- Clearance
from Kenya Revenue Authority
- Clearance
from Higher Education Loans Board
- Clearance
from the Ethics and Anti-Corruption Commission
- Clearance
from Credit Reference Bureau
- 5Criminal
Investigation Department (Certificate of Good Conduct)
Letters of
recommendation from at least three referees familiar with the applicant’s
professional experience and character in general should also be sent to the
address below.
Applications shall
clearly be marked with the Reference Number of the Advertised position
“Application for the position of (position applied for)”and submitted as
follows:
Three (3) hard copies should be addressed
to
The Vice Chancellor
Kenya Methodist University
P. O. Box 267 – 60200
MERU, KENYA
And
An electronic copy in
PDF format to be sent direct to the Vice Chancellor on email: applications@kemu.ac.ke To
be received on or before 21 st May 2022. Only
shortlisted candidates will be contacted
