JOB TITLE: HR & ADMIN COORDINATOR.
SBU – GMC FUN PLACE, KITENGELA
DEPARTMENT –HR & ADMIN
Accountabilities
- Staff Recruitment &
Selection:
- Report
on any hiring gaps and coordinate with the HR –HQ and the company
directors based on seasonal needs.
- Responsible
for the on-the-job orientation for new hires with GMC Policies and Values
and working closely with HR.
- Report
& Monitor Staff Turnover by the department and submit a report to
Associate HR Director -Talent Development & the Group HRM.
- Employee Training &
Development:
- Schedule
training for all hotel employees (for example, customer service skills
training), Manage the training calendar through guidance by the HRM
department, and liaising with the line managers.( Coordinating all GMC
Staff training)
- Supporting
GMC with departmental training requirements including inductions, Onboarding of new hires and
ensures compliance is achieved by working closely with the Associate HR
Director -Talent Development & the Group HRM.
- Employee Relations &
Welfare:
- Act
as the point of contact when employees have queries or job-related issues
and escalate the issues to line managers and HRM department.
- Manage
any disciplinary issues with the line manager and escalate serious cases
to the HRM with immediate action.
- Human Resources Compliance:
- Assist
in the Implementation and developing and updating of policies on issues
such as performance management, disciplinary procedures, absence
management, and code of conduct.
- Overseeing
employee attendance and working schedules and ensuring discipline is
managed at all times, this includes breaks.
- Managing
staff leaves and sick leaves and ensuring they are taken effectively and
not abused including PH days. – Ensuring to work closely with the Line
Managers.
- Manage
Staff Leaves & Public Holidays and ensure effective utilization and
zero misuses by working closely with the line managers.
- Prepare
employee files and records; ensure they are safely kept and all the
statutory documents.
- Human Resources Information
& Payroll:
- Assist
in payroll preparation by sharing regular payroll changes to the Accounts
Assistant and the Associate Directors-Finance & Operations
- Issuance
of staff payslips by sending online and maintaining Confidentiality.
- Ensure
that all staff is compensated accordingly in line with the GMC
Compensation and Benefits policy.
- Ensure
high levels of confidentiality are maintained at all times and provide
information only to those with a need to know.
- Workplace Health & Safety:
- Ensure
GMC Fun Place staff are compliant with relevant health and safety
regulations, including safety wear.
- Ensure
to carry out inspections of facility Hygiene and work with support staff
to ensure the facility is kept new at all times.
- Need
to know and follow the Health & Safety at Work Act and comply with the
hotel’s Health & Safety policy.
- Ensure
Staff are clean and maintain hygiene levels and are on uniform at all
times, managing any irregularities with the Line Managers.
- Ensure
all Health & Safety policies and procedures are implemented as
required.
- Ensure
areas of responsibility comply with Work Health and Safety policies and
procedures.
- Ensure
staff are appropriately trained in WHS, standard work method statements
and risk assessment.
- Ensure
standard work method statements are reviewed annually.
- Performance Management:
- Draft
SMART job descriptions for staff in all sections within the facility
- Coordinating
staff appraisal exercises and ensuring all reports are received in time
and processed.
- Ensuring
all staff on probation are appraised and performance reports submitted
- Perform
other duties as may be required from time to time.
Prerequisites:
- Confidence
in working independently and as part of a team.
- Flexibility
to respond to a range of different work situations.
- Effective
written and oral communications skills, including preparing reports,
policies, and procedures.
- Experience
in interviewing, orientation, training, and/or supervision of employees.
- Conflict
resolution and crisis management
- A
strategic thinker and a person who understands business management through
people.
- Ability
to work efficiently under pressure and deal with stressful situations
during busy periods.
- Ability
to flourish with minimal guidance, be proactive, and handle uncertainty.
- Outstanding
organizational, time management, and people management skills.
- Flexible,
adaptable, and able to follow laid
- Computer
proficiency, e.g. keyboard experience, email, Word, Excel, PowerPoint,
HRIS systems.
- Ability
to integrate and work cohesively as part of a team.
- Available
to work on-call, long hours, over the weekends, and during holidays
thriving in a high-pressure environment
- Physical
ability to stand for long periods of time.
Education:
- Degree
in Human Resources from a recognized & reputable institution of higher
- Certification
in Human Resource Management-CHRP will be an added advantage.
- At
least 2-3 years experience in HR and Admin roles.
- Knowledge
of local labor/employment
How to Apply
If you believe you have
high-performance culture, positive mental attitude, and are self-driven, then
apply using the following link; https://optivenjobapi.optiven.co.ke/optivenJobAPI/public/ on or before 28th May
2022.
NB:
- We do not charge for job
applications and interviews.
- Due to the huge number of
applications we get only shortlisted candidates will be contacted.
- Canvassing will lead to
automatic disqualification.