Administration Officer
JOB PURPOSE
To contribute to daily
planning and delivery of quality, customer-focused, value for money
administrative services that enhance efficient and effective operations for
both RBN and respective Country Offices. To provide support in enforcement and
implementation of management decisions, budgetary monitoring and reporting on
BIG activities/initiatives within the RB, HQ and Country Offices.
Education:
- Advanced university degree (Master’s degree or
equivalent) in business or public administration, Governance or related
area is required. A first-level university degree in combination with five
(5) years of qualifying work experience may be accepted in lieu of the
advanced university degree.
Experience:
- Work experience in managing administrative
functions or related workstream, and UN Reform BIG Targets implementation.
Work experience in the United Nations system or other comparable
international organizations is desirable.
Languages:
- English and French are the working languages of
the United Nations Secretariat. For the post advertised, fluency in oral
and written English is required. Knowledge of another official United
Nations language is an advantage.
DESIRED EXPERIENCES
FOR ENTRY INTO THE ROLE
- Has gained experience in administration.
- Has demonstrated a high level of proficiency in
WFP administrative operating standards in day to day work.
- Has provided coaching or training to new staff
members within area of expertise.
- Knowledge of the UN BIG targets and prior training
on UN Reform practitioner coursework and or related skills will be an
added advantage.
KEY ACCOUNTABILITIES
(not all-inclusive)
- Provide operational and technical liaison on UN
Reforms between Country Offices (COs), Regional Bureau (RB), and HQ
subject matter experts (SMEs) for clarification, support, and guidance.
- Coordinate RB/HQ efforts to jointly guide and
support country offices on the rollout of the BIG targets and enablers.
- Lead cross-functional collaboration efforts and
communication between the RB, COs, and other HQ divisions to align on
objectives, activities, timelines, and outputs for the Business Innovation
agenda as applicable.
- Coordinate delivery of updates and status
reporting on progress, achievements, challenges, and lessons learned on
implementing BIG targets in the region for presentation at the CMST and RB
management meetings.
- Discuss, support, and create opportunities for
addressing UN Reform implementation challenges for COs through information
sharing and linkages with relevant technical leads from HQ and other UN
Agencies.
- Participate in benchmarking exercises, and
cost-benefit analysis, as well as reporting on efficiencies and
opportunities generated in operational areas in collaboration with HQ
functional leads.
- Provide liaison between CO focal points and the
Development Coordination Office (DCO) on common platform issues and
queries.
- Support an integrated change management process,
lead change management efforts, including communications and advocacy at
all levels.
- Support capacity strengthening and advocacy
efforts with HQ/RB reform teams to aid in building capacities that will
form the basis for WFPs positioning as hosting entity.
- Convene meetings with different stakeholders
within the RB, perform stock take of capacity and/or needs in support of
Corporate/RB initiatives to advance the implementation of workstreams
related to the Secretary General (SG) target areas and workstreams.
- Support in development of clear guidance and
reporting modalities for COs.
- Provide field support to COs through onsite and
remote engagements in review and assessment of admin activities (e.g.
fleet, travel, facilities, assets, protocol, accommodation management,
etc.), identifying best practices, the gaps and planning corrective
actions.
- Participate in the review, assessment, and
provision of recommendations to COs Administration activities during
Support and Oversight Missions to the COs.
- Follow up and update on the status of pending
Audit and Oversight Mission recommendations for COs.
- Liaise and follow up with COs on HQ driven system
implementation initiatives and policy directives for compliance.
- Participate in review and update of administrative
processes and procedures in COs to align with WFP global strategic
objectives.
- Analyze and prepare COs monthly management reports
for efficient planning and decision-making.
DELIVERABLES AT THE
END OF THE CONTRACT
- Proactive Regional Service Desk for enhanced
collaboration, onsite support, and coordination of both administrative and
BIG initiatives.
- Closure of overdue admin and audit action items as
well as high-risk recommendations for COs.
- Monthly input for Management reports and UN Reform
status reports on progress, gains and efficiencies achieved from BIG
targets in the region.
- Proven follow up sessions with CO functional leads
to track admin and UN Reform implementation efforts and troubleshooting.
- Roster/peer-to-peer platform for admin service and
UN Reform LPEs for COs.
Contract Duration: 12 months- Renewable
How to Apply
Submit your CV and
Application on Company Website : Click Here
Closing Date : 22
April. 2022
