ADMINISTRATIVE ASSISTANT REF: TNH/HRD/AA /04/2022
Reporting to Director,
Medical Services & Research, the successful candidate will be responsible
for providing an efficient administrative support to the office of Director
Medical Services and Research in line with requirements.
Responsibilities
- Administer
the Director, Medical Services & Research calendar of meetings and
activities effectively.
- Prepare
and update materials for meetings, presentations, and departmental
communication.
- Coordinate
and take minutes of various department meetings and subcommittees meetings
and compile reports as assigned.
- Facilitate
internal and external meetings including booking meeting rooms, venues and
managing logistics in domestic and international locations.
- Review
requests for prioritization with executive partners.
- Provide
logistical and administrative support for continuing medical education
sessions, divisional conferences/workshops and clinical governance.
- Update
and maintain admitting staff records including details on members listing,
licenses, insurance cover and any other pertinent information.
- Provide
administrative support in the processing of new applications for doctors
admitting rights.
- Facilitate
and prepare medical reports as assigned and managing external parties
- Co-ordinate
the requisition and stock control of all stationery and stock items for
the office.
- Attend
to all mail and telephone messages, calls, voicemails for appropriate
sorting and delivery and action.
- Maintain
department related files, both paper and electronic.
- Maintain
a proper document handling system in the office by keeping an efficient
filing and retrieval system.
- Attend
to inquiries and liaise with the appropriate staff as necessary to ensure
that the needs are satisfactorily attended to.
- Maintain
a high degree of confidentiality and professionalism; and
- Perform
any other duties that may be assigned by the supervisor from time to time.
- Any
other responsibilities that may be assigned to the job holder by the
supervisor from time to time.
Qualifications
- University degree in Business
Studies and Secretarial training or equivalent.
- Medical secretarial training
- Minimum of 3 years’ relevant
experience in a similar role.
CORE COMPETENCIES
- Ability
to draft and type different correspondences
- Ability
to take minutes
- Ability
to engage at all levels of the organization
- Planning
and organizing skills
- Ability
to think on one’s feet
- Relationship
management skills
- Tact
and diplomacy
- Confidentiality
- System
knowledge
- Team
working skills
- Accountability
- Integrity
How to Apply
If your background, experience, and competence
match the above specifications, please send us your application (cover letter
& CV/Resume) quoting the job reference number, your current remuneration,
testimonials and full contact details of 3 referees, to reach the undersigned
not later than Monday, 25th April 2022. Only shortlisted candidates will be
contacted. We shall ONLY accept ONLINE applications and contact SHORTLISTED
candidates
Director Human Resources & Operations
The Nairobi Hospital
P. O. Box 30026 – 00100
NAIROBI
Email: recruitment@nbihosp.org
