Purchasing Officers
Main Purpose
Performing the day to
day purchasing activities in a particular supply office (coordination or
project level) according to MSF protocols and standards in order to ensure an
optimal running of the mission/ project.
Accountabilities
- Performing on a day to day basis the purchasing
activities of a supply office, analyzing market sources and competitive
pricing conditions among different suppliers in order to ensure an ongoing
supply of goods, following the procurement procedures and according to MSF
standards and protocols. Including the following activities:
- Constantly assessing the local market, seeking
products and suppliers that offer the best value for money and negotiating
prices in order to guarantee the best quality and pricing for MSF goods
and commodities. Regularly updating the supplier-item-price data on the
supply office and informing the Supply (Activity) Supervisor / Logistics
Supervisor of all information or modifications to the data i.e. price,
address, items available • At the request of the line manager, obtaining
different quotations from suppliers according to the MSF Purchasing policy
and placing purchase orders to pre-selected suppliers with whom prices
have been agreed
- Requesting invoices or receipts, without delay,
for all purchases, checking they are correctly filled and translating
information written in local language before approval
- Managing the administrative and accounting
procedures related to purchases: completing purchase orders, checking
delivery notes (against orders), managing advances issued by the Finance
Department, etc. Updating information on purchase lists after purchases
are made
- Assisting in reception control process with the
storekeeper
- Performing delegated tasks according to his / her
activity and as specified in his/her job description
Requirements
Education
- Essential: Degree in supply-related studies
(diploma).
Experience
- Essential: Previous working experience of at least
two years in relevant jobs. (minimum 2 years)
- Desirable: Proven experience in MSF or other NGOs
in developing countries.
Languages
- English Essential & Kiswahili desirable
Knowledge
- Essential: Computer literacy (word, excel, ERP)
Competencies
- Results and quality orientation, teamwork and
cooperation, flexibility, respect to MSF Principles & Stress
Management
Duration : 12 Months (with 3 months’ probation
period) renewable based on performance)
Deadline for
application: 13th
March 2022
How
To Apply
Interested
and qualified? Go to Medecins Sans Frontieres
(MSF) on uhired.me to apply