Finance Assistant
Description
The Budget and Business Administration Department (CBA) integrates financial sustainability and resource and administration functions under one umbrella to enable execution of management and operational needs in the best way. Aligning IFC’s strategy and resource management capabilities and deliverables while supporting IFC’s financial sustainability mandate is imperative for our strategic engagements and client delivery.
The Resource Management
Unit of the Sub-Saharan Africa Region (CBAAF) is responsible for business
planning, budgeting, work programming, deliverables reporting, and financial
reporting for all the offices in Sub-Saharan Africa Region (CAF) Region. In the
country offices, CBAAF staff perform accounting, payment processing, cash
management and administration functions. Overall, CBAAF services Country Office
(CO) staff on all aspects of WBG CO Policies and Procedures through
establishing cost efficiency and effective controls over all financial
transactions, and provides support for effective management.
Within the CBAAF unit,
CBA is recruiting a Finance Assistant who will be responsible for country
office accounting, financial controls, monthly reporting, bank reconciliation,
payroll and related activities for the Kenya country office. Based in Nairobi,
Kenya, the Finance Assistant has a double reporting line to 1) the Finance
Officer responsible for controls in Africa, based in Dakar, and 2) the Finance
Officer responsible for resource management in Africa, based in Nairobi. S/he
will work closely with the Country Manager, Investment Officers, Program
Managers for Advisory Services programs (advisory services), as well as with
colleagues from the finance function across the Sub-Saharan (CAF) region.
Role & Responsibilities:
- Payments
& Accounting
- SAP/Imprest
Administration.
- Processing
timely payments to staff and vendors.
- VAT
filing and reconciliation (if applicable).
- Accounting
for accruals and prepayments.
- Payroll
processing in SAP.
- Financial
assistance, rental advances to staff and clearance in PeopleSoft.
- Journal
adjustment entries.
- Travel
agency payments.
- Review
SAP processing of purchase orders.
- Ensuring
proper filing of all documents as per the record retention policy.
- Monitoring
& Reporting
- Monitoring
and ensuring replenishment of funds in Imprest account as well as petty
cash.
- Preparation
of monthly Imprest accounting report including bank reconciliation.
- Preparation
of monthly budget reports and analyses.
- Providing
ad-hoc reports at the request of the management (like travel, SAP profiles
etc.).
- Ensuring
adherence to policies and procedures to ensure Strong Scorecard.
- Follow
up for timely submission of Statement of Expenses (SOEs).
- Other
Responsibilities
- Controls
and Knowledge sharing.
- Providing
expert advice and guidance to staff on accounting, policy theory and
practice, recommending solutions to various issues.
- Enhance
controls and advise other Finance assistants in the region on best
practices.
- Knowledge
sharing sessions with staff on policies and procedures and ensuring these
are communicated and implemented throughout the Regional department.
- Liaison
with Chennai: Imprest/Payroll/SRS/Travel audit/accounts payable/RM etc.
- Liaise
with Banks in connection with IFC Corporate account as staff salary
accounts.
Selection Criteria
- Degree
in Accounting, Finance, Business or Economics with at least 4 years of
working experience.
- Recognized
professional certification on basic level (CPA, CMA, CIMA, ACCA, etc.) is a
plus.
- Sound
knowledge and understanding of accounting theory, concepts and principles,
financial accounting reporting, budgeting, and cost allocations.
- Ability
to analyze and synthesize information, interpret data, retrieve
information and clearly and concisely communicate result. Good data mining
skills with working knowledge of Microsoft Package.
- Prior
experience in ERP applications (SAP) a significant advantage.
- Strong
communication skills with the ability to prepare, present and discuss
findings in written or oral form.
- Excellent
interpersonal skills and team player, with the ability to work in a
multi-cultural environment.
- Fluency
in English is essential.
- Ability
to manage multiple, concurrent tasks with tight deadlines.
- Ability
to function effectively in multi-disciplinary teams within a matrix
management environment.
World Bank Group Core Competencies
The World Bank Group
offers comprehensive benefits, including a retirement plan; medical, life and
disability insurance; and paid leave, including parental leave, as well as
reasonable accommodations for individuals with disabilities.
We are proud to be an
equal opportunity and inclusive employer with a dedicated and committed
workforce, and do not discriminate based on gender, gender identity, religion,
race, ethnicity, sexual orientation, or disability.
Learn more about working
at the World Bank and IFC, including our values and inspiring stories.
How To Apply
Interested and qualified? Go to International Finance Corporation (IFC) on
worldbankgroup.csod.com to apply