Pursuant to Part V Section 35 of the Universities Act 2012, Part IV Section 23 of the Kibabii University Charter, 2015 and Kibabii University Statutes 2020, the University invites applications from suitably qualified applicants for the following vacant positions.
RECORDS MANAGEMENT OFFICER
III, GRADE AD 8
Qualifications
For appointment to this grade, a candidate must have: –
- Bachelor’s degree in any of the following
disciplines:- Information Science; Records Management and Information
Technology; Archives and Records Management or equivalent qualification
from a recognized institution;
- Good interpersonal and communication skills;
- Certificate in Computer Applications from a
recognized institution; and
- Demonstrated merit and ability as reflected in
work performance and results
Responsibilities
- Checking and taking appropriate action on pending
correspondence and bring-ups;
- Preparing indexes, classified descriptive lists,
location guides and inventory lists;
- Implementing policies and procedures on records
management;
- Preserving and controlling records;
- Maintaining databases for control and retrieval of
records;
- Coordinating receiving, sorting, opening and
dispatching of mails and related registers are maintained;
- Coordinating proper storage, Custody and
preservation of archives;
- Ensuring Security of information, documents, files
and office equipment;
- Coordinating maintenance of files, records and
registry;
- Initiating appraisal and disposal of files and
document; and
- Weeding of ephemeral records
How to Apply
Each application shall
be accompanied by detailed curriculum vitae with 3 referees, copies of relevant
academic and professional certificates, national identity card or passport,
testimonials and other relevant supporting documents.
Applicants must also
submit the following current documents:
- Clearance from the Kenya Revenue Authority;
- Clearance from the Higher Education Loans Board;
- Clearance from the Ethics and Anti-Corruption
Commission;
- Clearance from a Credit Reference Bureau;
- Criminal Investigation Department – (Certificate
of Good Conduct);
All applications should
be clearly marked with the referenced number of the advertised position and
submitted as follows:
- Six (6) hard Copies; and
- Electronic scanned copies in PDF format (as one
running document) to be sent to the following e-mail recruitment@kibu.ac.ke by 5pm EAT Monday
31st January,
The Six (6) hard Copies
must be submitted on or before Monday
31st January, 2022 and be addressed to:-
The Vice Chancellor,
Kibabii University,
P.O. Box 1699 – 50200,
Bungoma OR
Dropped at:-
Kibabii University – Main
Campus Administration Registry, Third Floor Room ABA 308
Please Note:
- Kibabii University is an equal opportunity Women,
marginalized and persons living with disability are encouraged to apply.
- The University does not charge any fee for the
whole recruitment and selection
- Any form of canvasing will lead to automatic
disqualification of the candidate
- Only shortlisted candidates will be contacted
