Finance Assistant
Reporting To: Finance
Manager
Staff Reporting: None
Matrix Management: Kenya
Program
DIVISION/PURPOSE:
International Programme Department is:
· To contribute to the
process of global poverty alleviation and
· Strengthen Islamic
Relief (IR) global work through the provision of technical support in
cooperation with regional desks and support units.
DEPARTMENT/PURPOSE:
Kenya program is:
· To contribute to the
poverty alleviation in Kenya and
· To strengthen IR Kenya
office through the provision of technical and managerial support.
JOB PURPOSE:
To assist in finance-related
tasks in line with agreed and accepted IR financial practices and procedures.
KEY OBJECTIVES
To maintain the petty
cash, prepare vouchers, record transactions and petty cash reconciliation, get
approval and maintain filing.
KEY ROLES/RESPONSIBILITIES
Accounting:
Payments:
- Preparation of and vouching of transaction
supporting documentation as required by Islamic Relief procedures.
- Writing of cheques
- Issuing cheques to suppliers.
- Ensure all transactions are adequately supported
prior to payment.
- Ensure that all vouchers are well approved
- Prepare and submission of all statutory deductions
on timely basis
- Payment Monthly fund transfer to different field
offices as per there request.
Bank
- Reconciling Banks for Nairobi Office and also keep
updated record for all the field offices bank accounts.
- Ensure that bank opening are properly documented,
and signatories are updated and with proper approval from HQ.
Recording
- Recording of petty cash transactions and cash book
maintenance. Ensure reconciliation of the petty cash balance daily and to
get it approved by the finance officer.
- Recording Incomes from the HQ and local donors and
updating the HQ portal online on timely basis.
Audit
- To assist Finance Coordinator, operation, for the
Year-end closing providing all auditing vouchers, files, etc to Auditor.
- Archiving of vouchers for donors outside Kenya for
audit purpose and Ledger accounts reconciliation for year audit.
Filling
- Maintenance of the financial filing, and ensuring
that hard and scanned copies are maintained at the end of each project and
ensuring adequate archiving.
- Perform any other duties as requested by his/her
line manager subject to comply and not conflict with the above.
- Ensure that all necessary documents are
appropriately filled.
Requirements:
- Bachelor in Accounting Finance (finance option) or
related field
- At least 3 year experience in Finance management
in NGO set-up
- Effective IT Skills (Word & Excel).
- Communication, tact and negotiation skills.
- Flexibility to spend significant time in the field.
- Problem solving.
- Fluent in Written and spoken English.
How
To Apply
Please send us your
cover letter and detailed CV, including your qualifications, experience, names
and addresses of three referees, a working e-mail address and daytime telephone
contacts. The forwarding e-mail and cover letter must clearly indicate the
position title on the subject line. Send your application to
Recruitment.irk@islamic-relief.or.ke
Closing Date: 19th January 2021