Area Finance & Administration Assistant
Reporting:
Field Coordinator
Salary Grade:
Assistant II, Level 4
JOB SUMMARY
Reporting to the Field Coordinator, the Area Finance & Admin Assistant (AFAA) shall maintain efficient financial and administrative systems and procedures as well as control mechanisms to support the smooth running of the operations of Kisumu Program Area in compliance with ChildFund policies and procedures. The incumbent manages the day-to-day financial and administrative resources of the office; conducts regular checks of the internal controls, support end month accounts closure processes, proposes the administrative budgets of the office, ensuring that disbursements are in accordance with the administrative budget and ChildFund financial Policies and Procedures.
DUTIES/RESPONSIBILITIES
Child Safeguarding
- Remain
alert and responsive to any child safeguarding risks, acquire relevant
knowledge and skills which will enable you to promote strong safeguarding
practices, understand the child safeguarding policy and procedures, and
conduct yourself in a manner consistent with the Child Safeguarding
Policy. This will be imperative at times when children and youth participate
in any advocacy activities.
- Manage
the day-to-day financial and administrative resources of the office.
- Settle
amounts due or recover outstanding receivables for the program.
- Ensure
that expenses are properly coded as per prescribed costing structure.
- Ensure
statutory deductions are paid on time including filling of the required
statutory returns.
- Monitor
the program budget and ensure expenditures incurred are within budget
- Prepare
monthly financial reports and share with management
- Coordinate
training and capacity-building activities to staff in finance related
areas.
- Undertake
missions to field locations to review administrative and financial
arrangements and make appropriate recommendations as required.
- Handle
any other organization’s duty as may be directed by the Supervisor.
SKILLS AND COMPETENCE
- Bachelor’s
Degree in commerce majoring in Finance or Accounting.
- Knowledge
in QuickBooks accounting package will be an added advantage
- Possession
of relevant professional certifications.
- At
least four years professional experience in accountancy and administration
in an NGO handling donor funded projects.
Required Experience
- At
least four years of experience in a supervisory role managing finance and
administration
- Working
knowledge of Kenya Labour Laws.
- Knowledge
in HR and Procurement processes.
- Good
organization and time management skills and ability to work under pressure.
- Good
communication and writing skills.
- Must
have very good interpersonal skills.
- Must
be a person of very high integrity.
- Experience
developing and/or maintaining budget tracking tools.
- Remain
alert and responsive to any child safeguarding risks, acquire relevant
knowledge and skills which will enable you to promote strong safeguarding
practices.
How To Apply
Interested and qualified? Go to Child Fund International on
childfundinternational.secure.force.com to apply