Procurement Clerk
Reporting: Area Finance
& Admin. Assistant
Salary Grade:
Level 2
Summary
Reporting to the Area Finance and Admin Assistant (AFAA), the Administration Clerk will support in implementation of procurement and contracting for goods, services and facility management focusing on compliance with ChildFund administration, procurement policies and procedures, ensuring appropriate risk management and obtaining the best value for money for the acquisition of goods, services, and the contracting of works.
The job holder works in
close cooperation with the Area Finance & Admin Assistant, Field
Coordinator, and Community Mobilizer.
DUTIES/RESPONSIBILITIES
Supply chain management
- Coordinates
with program and sponsorship staff on project procurement needs,
specifications, availability, timing and requirements
- Track
the workflow in the e-procurement system
- Process
invoices in e-procurement
- Ensure
appropriate storage network & stock management standards.
- Maintain
regular information across teams about stock levels & expected lead
times.
- Manage
periodic inventories, stock clearance, and investigations over
discrepancies.
Fleet management
- Control
and optimize fleet costs and anticipate vehicles needs and liaise with
AFAO.
- Maintain
efficient monthly, weekly & daily planning & movements follow-up
tools.
- Ensure
administrative requirements are met toward any other local authority
institutions when transporting goods/staff.
- Deploy
efficient fleet and transportation means across the country office.
Facility management
- Ensure
the facility is operating at optimal by ensuring the running costs, facilities,
supplies and stock are adequately supplied.
Child Safeguarding
- Remain
alert and responsive to any child safeguarding risks, acquire relevant
knowledge and skills which will enable you to promote strong safeguarding
practices, understand the child safeguarding policy and procedures, and
conduct yourself in a manner consistent with the Child Safeguarding Policy-
- Reinforce
and ensure compliance with policies and procedures in child safeguarding
QUALIFICATIONS & EXPERIENCE
- Higher
Diploma in Procurement and/or Supply Chain Management, Commerce, Business
Administration, Public Administration, Finance, Economics or related field.
- Supply
Chain Management and Accounting background is an added advantage.
- Exposure
on commercial Law is also an added advantage
- Should
be technology savy
- Ability
to deliver high quality work within tight deadlines
- Proven
ability to work creatively and independently
How To Apply
Interested and qualified? Go to Child Fund International on
childfundinternational.secure.force.com to apply