Shririki House Administrator
Office Management
- Receive guests’ clients and vendors
- Handling courier services
- Meeting room bookings
- Orders & payment of café services
- Maintain entire office facility in a well-organized
manner, all furniture and equipment in the designated areas
- Supervise service providers and maintain a monthly
report on service provision
- Act as a liaison between the landlord/caretaker on
services provided by the building management i.e security, cleaning,
parking, electricity, water, generator etc.
- Covering reception duties outside of office hours
when needed by clients.
Asset management
- Maintain asset register for SH1
- Maintain asset tag list for SH1
- Maintain asset insurance list and documentation
for SH Kenya
- Monitor asset utilization for Sh1 private and
shares space
Sales and marketing
- Understand Shiriki House products, services and
value proposition to be able to offer solutions to clients
- Prospect for new business and offer tailor made
solutions that fit potential new clients office space needs
- Assist to gather and maintain market intelligence
for new business opportunities and product development
- Assist in marketing the company on social media
portals and be active to promote the brand
Client management
- Provide professional service to prospective
clients
- Detailed tour of our offices
- Provide client on boarding and staff orientation
of our offices
- Manage client communication in regard to service
provision, maintenance of the space
- Maintain a healthy relationship with our clients
that ensures that we are keeping up to date with their services
requirements and troubleshoot/resolve any issues that come up
- Help plan and organize community events in
collaboration with SH supervisor
Communication
- Professional communication and etiquette when
communicating to clients, vendors and colleagues
- Receive and dispatch of office parcels and letters
and follow up to confirm receival from the recipient
- Stay informed of all site and policy changes as
they occur and be able to communicate them to SH members.
Procurement &
Requisitions
- Assist in procuring items following the
procurement policy and procedures
- Assist in sourcing for quotations and make an
analysis based on the most efficient vendor, cost and quality
- Maintain the petty cash kitty in accordance with
the finance guidelines monthly
- Procure, maintain and remit the café consumables
on a monthly basis
- Maintain all procurement and requisition
monitoring tools monthly
General repair and
maintenance
- Assist in maintaining and ensure general repair
and maintenance services are carried out for all assets in the office
- Assist in maintaining shared spaces and ensure
they are disinfected on a regular basis as per the set Covid-19 rules and
regulations
Record Management
- Assist in maintaining SH PAL portal by
categorizing and filling all procurement, administration and legal
documents for Shiriki House
- Assist in obtaining the maintain all statutory and
legal documentation for SH Kenya
- Assist in maintaining and updating Shiriki House
PAL monitoring sheets on a monthly basis
Requirements
- Degree in Business administration.
- 0-1 year experience in administration work.
How
To Apply
Interested
and qualified? Go to Sustainet Group on
recruit.zoho.com to apply