Projects Finance Officer
Closing
date: February 10, 2022
Reports To: Deputy Finance Manager – Projects
Length of Contract: 2
years
About CRS:
Catholic Relief Services (CRS) carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partners, people of all faiths and secular traditions who share our values and our commitment to serving those in need.
CRS has worked in Kenya since 1965. Over the years, CRS’ focus shifted from direct relief and food distributions to a comprehensive development program that works with partners and enhances local capacity. CRS Kenya programs now support children affected by HIV and community-based efforts to increase household incomes, improve family health and sanitation, and enha nce agriculture livelihoods.
Job Summary:
The Finance Officer – Projects will help coordinate and contribute to the
implementation of the projects/grants policies and procedures in compliance
with CRS’ established accounting standards, Generally Accepted Accounting
Principles (GAAP), donors’ rules and regulations, and legal requirements to
support high-quality programs serving the poor and vulnerable. The incumbent
will efficiently perform accounting services through documenting the
project/grant financial transactions by compiling, analyzing, and verifying
account information, preparing account entries, and delivering financial
reporting services throughout the project/grant life cycle.
Job Responsibilities:
- Carry out
partner assessments and monitoring as detailed in the SRFM Policy for the
assigned partners including preparation of assessment and monitoring
reports highlighting capacity building needs or other areas that require
management’s attention.
- Review and
validate supporting documentation before processing of financial
transactions to ensure all required documents are accurate and complete
and authorizations are in place.
- Ensure
setup and maintenance of all data required for processing financial
transactions for assigned accounts in Oracle ERP Insight financial
accounting package.
- Record
financial transactions following appropriate authorizations. Review and
analyze various accounts to detect irregularities. Advise on corrective
actions and prepare correcting entries and adjustments, as necessary.
- Support in
the preparation of and analysis of donor reports and other financial
reports for various internal and external stakeholders.
- Support in
the budget preparation including review of new project proposals for
internal & external submission.
- Prepare,
monitor, alert the program manager, facilitate, and manage the process of
closing expiring grants within the ninety (90) days period as required in
the grants closure period.
- Ensure the
integrity and quality of the data in the CPs Project financial database
including and not limited reviewing, analysis of various account and alert
relevant staff of any irregularities.
- Support in
the preparation of the monthly Budget Comparison Reports (BCR) and
Inception to date reports (ITD), respond to any queries from programs
relating to the BCR report. In addition, preparation of finance indicators
reports on monthly basis alert management on any exceptions and make
recommendations as appropriate.
- Gateway
Support for Kenya and Somalia ensuring timely uploading of subrecipients
assessment & monitoring reports and updating of the relationship
monitoring schedules as appropriate.
- Monitor
disbursement/receipt schedules, alert relevant staff of due
payments/liquidations, and maintain appropriate communication and
follow-up to facilitate timeliness of financial resource management.
- Provide
technical assistance and capacity building for staff and partners,
including interpretation of policies, setting up of systems, trouble
shooting and resolution of outstanding issues.
- Evaluate
and monitor subrecipient financial management processes in accordance with
policy and strengthen capacity of partner in financial accounting and
transactions.
- Prepare
various, periodic, and ad hoc financial reports, as needed, and perform
variance analyses to assist with decision-making and proper management of
financial resources.
- Provide
information to subrecipients and staff on financial accounting policies
and procedural compliance issues and contribute to capacity strengthening.
- Perform
assigned treasury (cash payment/receipt, cash forecast, etc.) duties, as
long as segregation of duties is ensured.
Travel Required At least 40% of time
Personal Skills
- Excellent
analytical skills with ability to detect and report inconsistencies
- Conscientious,
accurate and thorough with great attention to detail
- Ethical
conduct in accordance with recognized professional and organizational
codes of ethics
- Proactive,
resourceful, solutions oriented and results-oriented
- Teamwork
and ability to work collaboratively
Preferred Qualifications
- Familiarity
with the relevant public donors’ regulations a plus.
- Proficient
in Excel and experience with Word and PowerPoint. Knowledge of Oracle
Enterprise Resource Planning (ERP) Accounting package or similar financial
reporting software is a plus.
Key Working Relationships:
Supervisory: None
Internal: Finance
Manager, Deputy Finance Manager, Finance Staff, Project Managers, and Officers
External: Partner
finance & staff, public donors & representatives
Typical Background,
Experience & Requirements:
Education and Experience
- B.A.
degree in Accounting, Finance, Economics, Business Administration with
courses in accounting, or a qualification in accounting (CPA/ACCA or
equivalent).
- Minimum of
three years experience in a position with similar responsibilities,
preferably with an international or local NGO, or a financial/banking
institution.
- Knowledge
of the relevant public donor regulations is preferred.
- Proficient
in MS Office packages (Excel, Word, PowerPoint, Visio), Web Conferencing
Applications. Knowledge of Oracle ERP financial accounting package or
similar financial reporting software preferred.
- Demonstrated
commitment to respect, equity, diversity, and inclusion including gender
equality.
Agency-wide Competencies (for all CRS Staff):
These are rooted in the mission, values, and guiding principles of CRS and
used by each staff member to fulfill his or her responsibilities and achieve
the desired results.
- Integrity
- Continuous
Improvement & Innovation
- Builds
Relationships
- Develops
Talent
- Strategic
Mindset
- Accountability
& Stewardship
Disclaimer: This job description is not an
exhaustive list of the skill, effort, duties, and responsibilities associated
with the position.
What we offer:
CRS offers a comprehensive benefits package and the opportunity to work in
a collaborative, mission-driven culture that is committed to improving the
lives of the poor throughout the world.
*Our Catholic identity is
at the heart of our mission and operations. Catholic Relief Services carries
out the commitment of the Bishops of the United States to assist the poor and
vulnerable overseas. We welcome as a part of our staff people of all faiths and
secular traditions who share our values and our commitment to serving those in
need. CRS’ processes and policies reflect our commitment to protecting children
and vulnerable adults from abuse and exploitation.
CRS Kenya strives to be a place where a diverse mix of talented people want
to come and work, stay, and do their best.
CRS provides equal employment opportunity to all qualified employees and
applicants for employment and does not discriminate based on race, color,
religion, ancestry or national origin, sex, age, marital status, physical or
mental disability or handicap, medical condition and any other status protected
by law. As an equal opportunity employer, CRS will recruit, hire, train and
promote persons solely on their qualifications and abilities.
*By applying to this job,
I understand and acknowledge that CRS requires its staff to treat all people
with dignity and respect and to actively prevent harassment, abuse,
exploitation, and human trafficking. Further, I understand that if I am a
successful candidate, I will be subject to a comprehensive background check,
and my personal/professional references will be asked to evaluate my behaviors
related to the above safeguarding-related topics.*
Catholic Relief Services carries out the commitment of the Bishops of the
United States to assist the poor and vulnerable overseas. Our Catholic identity
is at the heart of our mission and operations. We welcome as a part of our
staff and as partners people of all faiths and secular traditions who share our
values and our commitment to serving those in need.
How to Apply
https://www.aplitrak.com/?adid=YmJnZW5lcmljLjgxODAzLjM4MzBAY2F0aG9saWNyZWxpZWYuYXBsaXRyYWsuY29t
