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Data Clerk Job in Kenya


Job Description

Reporting to the MEAL Officer, the Data Clerk is primarily responsible for data entry of and addressing system/hardware challenges. The role also includes continuous data cleaning, verification, validation and updating of the records.


  • Ensure that client’s folders are up to date
  • Working with primary service providers to resolve questions, inconsistencies or missing data and verify accuracy of data before entry into any electronic systems
  • Ensure prompt entry of both summary and client level data from source documents into summary registers or data bases in the required format
  • Generates summary reports and responds to enquiries regarding KEMRI issues through AMURT.
  • Maintains confidentiality of information on source documents or in Data bases
  • Assists in establishing and maintaining and effective and efficient records management for all patients on ART treatment with good audit trail
  • Report monthly, quarterly, half yearly and annual progress on all project activities to program senior officer
  • Monitor the sustainability of the project results
  • Spear heading surge meeting while incorporating ccc team
  • Ordering data equipment such as green card registers
  • Assisting the CCC team to generate and implement work plan given by the partner
  • Compiling the overall reports for the CCC department such as GBV reports, OVC, SAPN patient testing, rates of appointment keeping, TB cases
  • Opening files for new patients, transfer in patients
  • Recommend further improvement in CCC project activities where output is low
  • Foreseeing that all CCC registers are up to date
  • Updating CCC wall charts or flip charts on retention and suspension.



  • At least a diploma in IT. A degree will an added advantage


  • Proven experience as data entry clerk or equivalent for at least 2 years
  • Familiarity and experience with Health systems
  • Data entry & data cleaning experience in USAID treatment and care project would be an added advantage
  • Experience in training on data collection tools is a plus
  • Fast typing skills; Knowledge of touch typing system is strongly preferred
  • Excellent knowledge of word processing tools and spreadsheets (MS Office Word, Excel etc.)
  • Working knowledge of office equipment and computer hardware and peripheral devices
  • Basic understanding of databases
  • Positive attitude & an open mind

 Skills and Abilities

  • Sound coordination skills and a demonstrated ability to multi-task
  • Demonstrates diplomacy, flexibility, and resourcefulness
  • Strong critical thinking and creative problem-solving skills
  • Demonstrated ability to work with and in teams.
  • Excellent oral and written communication skills
  • Strong interpersonal skills as well as good judgment and vision
  • Excellent organizational skills, teamwork and ability to prioritize tasks in a timely manner

How To Apply

All applicants should urgently email a letter of application, CV (Not more than 3 pages), certificates and relevant testimonials to by 10th November 2021 indicating current and expected Salary. Candidates should clearly indicate the position applied for and its Reference number of the job as the email subject. 

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