Role Profile: HR & Administration Officer (120k)
Responsibilities
Ensure equitable and efficient administration of all staffing
issues (Recruitment, selection, info management, organograms) Activities
include;
- Using
annual budgeting and work plans, keep a record of planned recruitment
activities;
- Work
closely with line managers to ensure all JD’s are updated. Use
finalized/updated JDs to place adverts and proceed with recruitment;
- Ensure
agreed recruitment timelines are met;
- Ensure
all documentation on recruitment is fair and transparent;
- Liaison
with recruitment agencies, websites and other job links;
- Ensure
and prepare the selection criteria for advertised positions;
- Draft
accurate staff employment contracts as per the structure and HR related
consultants;
- Administration
of orientation and induction programmes for new staff;
- Inform
line managers 1 week in advance on new staff joining such as preparation
of IPR’s, laptop, e-mail, phone, benefits and other logistical
requirements;
- Staff
leave management;
- Staff
records management (both physical and electronic) with updated staff
files, records of transfers, promotions, salary reviews among others; and
- Assist
the department in disciplinary, grievance and whistleblowing handling
matters; and
- Sit
as a panelist in interviews
Timely and accurate coordination of all staff benefits
- Preparation
of payroll inputs file and assisting finance team in payroll preparation;
- Coordination
of any wage changes;
- Coordination
of the staff benefits schemes: Medical, WIBA, Follow up with Finance to
ensure of statutory deductions to meet deadlines set by the Government of
Kenya;
- Facilitate
consultant payments and withholding tax payments and ensure they are paid
on time; and
- Manage
exit process and keep records of the same
Coordination & collation of information relating to staff
training plans and events and staff reviews
- Administration
of information relating Performance review activities include;
- Keeping
staff informed of regular 1-2-1 requirements and info in relation to
performance reviews;
- Ensure
all submitted (Key Performance indicators ( KPIS) have SMART objectives
while consulting with the HR and Administration Manager as required;
- Ensure
Mid and Annual performance review reminders are sent to all line-managers;
and
- Plan
and coordinate staff events while coordinating with procurement and Finance
Monthly communication to all staff on work progress
- Administration
of monthly staff updates on key HR Admin issues
- Monthly
documentation and feedback
Support with Department of Immigration
- Support
HRM with coordination of processing of work permits
Oversee Office Administration
- Ensure
smooth running and operations of the office and coordinate accordingly on
administrative issue for other branch office;
- Ensure
timely payments of all office utility bills including rent, internet,
Electricity etc to avoid disconnection while coordination with finance
department
- Ensure
all office assets function fully g printers cartridge replacements,
internet etc;
- Ensure
all printers are services as required and coordinate office service
contracts with procurement department;
- Oversee
general cleanliness of the office and supervise the office support team;
Qualifications
- Degree
in Human Resource Management or equivalent;
- Post
graduate training in Human Resource Management will be an added advantage;
- Member
of IHRM;
- Demonstrated
HR administration required, with International Non-Government Organization
experience an advantage;
- 5
years related work experience;
- Experience
in using Human Resource Management Information Systems;
- Organisation
skills are critical with high word processing and excel proficiency;
- Strong
willingness to adopt new technology critical to the role;
- Excellent
communications skills internally and externally;
- Good
interpersonal soft skills; and
- Confidence
in providing information as requested and taking initiative as required
How to Apply
Send your updated CV to recruitment@sheerlogicltd.com by 5th November 2021. Clearly indicate the title.