Position: Finance and Admin Manager – 3 positions
Amref Health Africa a not-profit-organization is the largest international health development organization based in Africa. Working with and through African communities, health systems and governments, Amref Health Africa’s vision is for lasting health change in Africa and is committed to improving the health of people in Africa by partnering with and empowering communities and strengthening health systems.
More information about the organization can be found at www.amref.orgAmref Health Africa in
Kenya seeks to recruit a Finance and Administration Manager. The Finance and
Administration Manager (FAM) will report to the COP and will be responsible for
overseeing all aspects of budgeting; financial management and reporting;
contract/sub-award procurement and management; human resources management,
asset management, logistics, and prime award. The FAM will oversee all activity
operations.
Responsibilities
Financial Management
- Establish and maintain financial management and
accounting control systems for program expenditures and support audits.
- Participate in ongoing analysis, forecasting and
review of project pipelines report.
- Lead in the annual budget planning, periodical
forecasting, modification and realignment as required
- Ensure accurate recording of all financial
transactions in Amref financial management system.
- Maintain effective timelines and quality control
process for financial and operational deliverables and financial
management processes
- Review and process the recording of accounting
activities (vouchers, journal entries, cash receipts, allocations) in
appropriate systems to ensure accurate reporting.
- In collaboration with the technical team, prepare
annual workplan budgets and provide ongoing management and monitoring
throughout project implementation
- Develop and maintain a filing system for financial
documents in readiness for audits or tax reporting purposes.
- Periodically assess the efficiency and
effectiveness of finance and administration procedures in relation to the
timely delivery of technical activities at an optimum cost.
- Support the COP in interpreting financial data for
decision-making and effectively managing financial risks.
- Lead assessment of staff and subrecipients
financial management capacity, ensure capacity strengthening on finance
policies and regulations, as needed.
- Lead efforts to close audit financial management
findings in a timely way.
Reporting
- Establish and maintain internal financial and
reporting control procedures to ensure compliance with Amref and USAID
regulations
- Provide timely financial reporting with detailed
Budget vs. Actuals and by Component to Chief of Party (COP)
- Prepare quarterly expenditure reports and burn
rate projections.
- Develop annual, quarterly and ad-hoc financial
plans and reports for the project as requested by Amref leadership and
USAID.
- Prepare VAT reports and other reports as required
Compliance
- Ensure statutory compliance with local laws and
USAID rules and regulations and Amref policies and procedures relating to
finance and administration.
- Advise and train employees on USAID contract and
compliance topics, policies, and procedures.
Subaward and Vendor
Management
- Lead preparation and oversight of procurement and
subcontracts for the project, in accordance with USAID and Amref
requirements.
- Lead assessment of subrecipients financial
management capacity.
- Strengthen the capacity of subawards on compliance
and finance policies and regulations, as needed.
- Negotiate and manage subawards & consulting
agreements.
- Exercise due diligence and management of partner
relationship
Qualifications &
Competencies
- Master’s degree in Business Administration,
Accounting, Finance, Human Resources, or other relevant fields.
- Certified/Chartered Public Accountant (CPA) or
equivalent qualification is required for this position.
- A minimum of 10 years of experience supervising
overall financial and administration operations of donor-funded activities
(e.g., teams of human resource, logistics, grant/contract, and finance
staff) of similar dollar value.
- Demonstrated financial management, analytical and
computer skills, with emphasis on budgeting and financial analysis.
- Familiarity with US Government (USG) Federal
Acquisition Regulations and USG contracting rules is a plus
- Knowledge of local law in taxation and local
regulatory reporting procedures.
- Demonstrated skills and experience in financial
management, accounting, USAID compliance, human resources management,
local labor law, and contracts management.
- Demonstrated ability to engage effectively with
external strategic partners, donors, and stakeholders.
Skills
- Technical savvy and strong computer skills, IT
systems familiarity.
- Demonstrated team and people management abilities
with a focus on growing staff, mentoring and coaching junior
professionals.
- A thoughtful systems thinker with grounded,
pragmatic understanding of the complexities of our work.
- Outstanding cross-cultural communication skills,
including the ability to relate respectfully with staff at all levels,
ages, genders, nationalities and orientations as well as across work
areas.
- Demonstrated strong written and oral presentation
skills.
- Demonstrated leadership of large and diverse
teams.
- Demonstrated excellent management skills and
ability to lead and motivate multidisciplinary, multicultural teams
How to Apply
To apply send your CV
to executive@flexi-personnel.com by 15th November
2021. Indicating Finance and Admin Manager as the email subject.
NB: Flexi Personnel does
not charge candidates for job placement.
Amref Health Africa is
committed to safeguarding and promoting welfare of children and young people
and vulnerable adults and expects staff to share this commitment. Amref is an
equal opportunity employer and has a non- smoking environment policy.