Assistant Procurement Officer
Essential Duties and
Responsibilities
Reporting to the
Procurement Officer, the position holder will, among other duties be
responsible for:
- Preparation of Requests for Quotation, Initiations
to Bid, Requests for Proposal and co-ordination of their timely dispatch.
- Conducting price survey in the supply market and
updating the University price lists.
- Carrying out sourcing activities as may be
required for various procurement requirements.
- Monitoring of User departments spending patterns
and ensuring on-time update of procurement plan.
- Collecting, analyzing and circulating quotes, bids
and proposals for evaluation.
- Assisting in coordination with the selected bidder
to ensure completion of administrative processes including Bid Security,
contract award notices and distribution of contract documents.
- Receiving the approved requisitions and processing
the appropriate documentation for local and overseas
purchases/services/contracts.
- Coordinating with User Departments and making sure
the right specifications for materials/items needed are provided on a
timely basis.
- Providing purchased materials to the responsible
receiving office complete with documentation.
- Ensuring collection of feedback from both internal
and external customers and providing relevant recommendations for
adoption.
- Coordinating with suppliers to ensure correct and
timely delivery of goods and services as ordered.
- Proper documentation and maintenance of all supply
documents including
- Requisitions, Quotations, LPOs, Invoices and
Delivery notes awaiting payment.
- Ensuring proper record management of various
procurement processes, decisions, and contractual agreements for
accountability and audit purposes.
- Maintaining complete and updated
purchasing/supplier records/data and pricing in the system.
- Monitoring and analyzing supplier performance and
presenting detailed reports on recommendations.
- Participating in supplier re-evaluation and asset
disposal exercises. iv. Preparation of various information and statistical
reports.
- Any other duties as assigned by the supervisor.
Minimum Requirements
The suitable candidate
should have the following qualifications and experience:
- A minimum of a Bachelor’s degree in Purchasing and
Supplies or a related area.
- CIPS/CPSB qualified or in pursuit of the same will
be an added advantage.
- Membership of a Professional organization will be
an added advantage (KISM/CIPS).
- Minimum Three (3) year’s experience in a similar
role.
- Working knowledge of the Internet and MS Office
Suite. Critical Attributes.
- High level of integrity.
- Strong business acumen.
- Excellent negotiation and communication skills.
- Detail oriented with a hands on approach to all
tasks.
- Ability to take a proactive approach to overcome
challenges and achieve results.
- Ability to handle multiple projects in a fast
paced environment.
How
To Apply
Each application shall
be accompanied by detailed Curriculum Vitae, Copies of Relevant Academic and
Professional Certificates, National Identity Card or Passport, Testimonials,
and other relevant supporting documents. Scanned copies of these documents must
accompany the email application.
- Applicants must also submit the following:
- Clearance from Kenya Revenue Authority
- Clearance from Higher Education Loans Board
- Clearance from the Ethics and Anti-Corruption
Commission
- Clearance from Credit Reference Bureau
- Criminal Investigation Department (Certificate of
Good Conduct)
- Certificate of Good Conduct from Criminal
Investigation Department.
- Letters of recommendation (in sealed envelopes)
from at least three persons familiar with the applicant’s professional
experience and general character one of whom must be the pastor of their
local church.
All the positions above
require individuals who are committed to Christian values and are of high
ethical standards, integrity, and professionalism. All applications shall
clearly be marked with the Reference Number of the Advertised position
“Application for the position of (position applied for)”and submitted as
follows:
- Three (3) hard copies, and
- An electronic copy in PDF format to be sent direct
to the Vice Chancellor on email: applications2021@kemu.ac.ke
Three hard copies marked
as per the position should be sent to:
The Vice Chancellor
Kenya Methodist
University
P.O. Box 267 – 60200
MERU, KENYA
So as to reach the Vice
Chancellor not later than 15th
October 2021. Only shortlisted candidates will be contacted.
Applicants are required to request their referees to write to us directly using
the above address.