Position: Supply Chain Assistant
Reporting To: Operations
Manager
Position Summary
To handle all business
supply chain processes and provide guidance on all supply chain matters
PROCUREMENT
Job Responsibilities
- Prepare Purchase Orders: This covers preparing
accurate and complete purchase orders for supplies, materials, and raw
goods. You will work closely with specific departments by placing orders,
ensuring that purchases are recorded at the time of request, and
submitting these orders to get approval from the relevant team member
- Schedule Shipping. Supply chain specialist will
schedule incoming and outgoing shipments. A major part of this duty is
preparing records to reflect when purchased items arrive and ensuring that
all materials arrive. You will schedule outgoing shipments for returns or
when handling purchasing for companies with multiple locations. Follow up
with vendors to check in on late or missing shipments or to report damaged
goods.
- Maintain Purchase
Records: In
this role, You will maintain detailed records of purchases, including
quantities, shipping information, and costs associated with the purchase.
They may provide these records to department heads to aid in budget and
financial management or maintain purchasing department files to support
future activities.
- Manage Inventory; You will manage the company’s
inventory levels to determine when new purchases are needed. In this
aspect of the role, you will use computerized inventory management
software and also conduct visual inspections of inventory levels. You will
use the inventory information to determine when to place replenishment
orders and determine scheduled purchasing activities.
- Evaluate current and new suppliers to determine
optimal setup for supply contracts, taking into account costs, delivery
times, product quality and available inventory
- Analyze supply contracts, financial reports and
other data using accepted optimization models to determine which vendors
best meet company needs and project requirements
- Participate in negotiations with vendors, including
researching prices, products and other data beforehand and coordinating
with suppliers to create optimal purchasing contracts
- Maintain current knowledge of existing vendors,
industry trends and relevant pricing by attending trade shows and conferences
and reading professional publications
- Oversee fulfillment of supply contracts by
verifying quantity and quality of incoming shipments, checking invoices
for accuracy, ensuring compliance with contractual regulations and working
with vendors as necessary to resolve any discrepancies. Ensuring orders
are closed by receiving signed delivery notes from customers
- Create and maintain computerized and paper
database of supply purchase orders, paid invoices, goods delivered,
product and raw material quality, current inventory and future order
scheduling
Reports:
- Daily Stock by Value
- Daily stock by category
- Open LPOs report
- Incoming LPOs file
- Outgoing LPOs file
- KM Number-RFQ tracker
MATERIALS MANAGEMENT
Job Responsibilities
- Perform clerical duties in a store department.
- Assist and support stores management in running
the store successfully.
- Display merchandize in a store to attract
customers.
- Greet and receive customers in a courteous manner
when they enter the store.
- Assist and help customers in locating the merchandize
they require.
- Maintain and manage the store premises neat and
clean.
- Assist customers in billing and payment processes
at the stores counter.
- Resolve and handle customer issues effectively.
- Display and organize products in a store for the
customers to locate easily.
- Handle merchandize in a store in a safe and secure
manner.
Supply chain
specialist Skills and Qualifications
Supply chain specialists
provide administrative support to the purchasing department and to the company
as a whole. Most Supply chain specialists have at least a high school diploma
and the following skills:
- Clerical skills – clerical skills are key in
this role, since Supply chain specialists prepare orders and reports and
ensure that information is correctly entered in the company’s system
- Mathematics – Supply chain specialists
should possess good mathematical skills to ensure that their calculations
are correct when determining costs and completing purchase orders
- Relationship management – because they support vendor
relations and contracts, Supply chain specialists should have strong
relationship development and management skills
- Client service skills – client service skills are
also important in this role, since the Supply chain specialist needs to
work with multiple departments to complete orders and maintain records
- Communication skills – Supply chain specialists are
effective verbal and written communicators, able to speak with and write
to vendors, shipping companies, and internal personnel.
How To Apply
Send your application to hr@motionindustrials.com
