PCEA Kikuyu Hospital is one of the leading Mission Hospitals which works to promote the well-being of all people through provision of holistic, quality and affordable health services while witnessing the Love of Jesus Christ through healing. We provide specialized services in:- Ophthalmology, Orthopedic, Dental, Dialysis as well as General medical services.
The Hospital is
soliciting for qualified applicants for the position of Senior Administrative Assistant.
Position Summary
The Senior
Administrative Assistant to the Chief Executive Officer is responsible for
providing comprehensive support to the Chief Executive Officer, Board of
Management, & Senior Management Team and managing the organization’s office
operations. This dynamic position requires the ability to anticipate needs,
think critically, and offer solutions to problems with a high level of
professionalism and confidentiality.
Position requirements
- Degree
in Business Administration or its equivalent.
- Diploma
in Secretarial
- Three
years’ work experience as an Executive Assistant, Personal Assistant or
similar role.
- Expert
proficiency with Microsoft office.
- Exceptional
organizational skills and impeccable attention to details.
- High
degree of professionalism in dealing with diverse groups of people,
including Board members, Senior Managers, Staff, and partners.
- Able
to maintain a high level of integrity and discretion in handling
confidential information.
- Ability
to react with appropriate levels of urgency to situations and events that
require quick response or turnaround.
Duties and
responsibilities
- Coordinating
meetings on behalf of Senior management.
- Organizing
and coordinating all travel arrangements for Senior management.
- Managing
the Chief Executive Officer’s
- Providing
personalized and timely support to executive
- Act
as the point of contact among executives, employees, clients and other
external partners
- Manage
information flow in a timely and accurate manner
- Oversee
the performance of other Administrative Assistants and
- Act
as an Office manager by keeping up with office supply inventory
- Format
information for internal and external communication – memos, emails,
presentations, reports, etc.
- Act
as a liaison and provide support to Board Arrange and handle all logistics
for Board meetings and events
- Complete
a broad variety of administrative tasks that facilitate the CEO’s ability
to effectively lead the organization.
- Serve
as the primary point of contact for internal and external stakeholders on
all matters pertaining to the Chief Executive
- Work
closely with the executive members to keep them well informed of upcoming
commitments and responsibilities.
- Coordinate
all Senior Management Team meetings and retreats and assist with staff
meetings and events as needed.
- Provide
“gatekeeper” and “gateway” role, providing a bridge for smooth
communication between the Chief Executive Officer and staff, demonstrating
leadership to maintain credibility, trust, and support with the Senior
Management Team.
- Manage
all aspects of the organization’s office Evaluate and assist in developing
office policies, procedures, work instructions, and documentation for
improved work flow and anticipate future needs as the organization grows.
- Manage
information systems operations including hardware, software, desktop
support, internal telecommunications, and strategic systems development and
How to Apply
For more details and how
to apply, visit the hospital website. Website: www.pceakikuyuhospital.org
Application deadline
will be on 24th September
2021. Only shortlisted candidates will be contacted.