Closing date: September 15, 2021
CARE International is an organization driven by its mission to overcome poverty and social injustice. We currently work in over 93 countries with a focus on women and girls as the most disproportionately affected by poverty, while engaging men and boys as well. CARE’s East, Central and Southern Africa Regional Office (ECSARO) is responsible for the oversight of CARE’s operations in the region as well as the provision of support to Country Offices in the region. We are looking for a bright, dynamic, innovative and resourceful person to join the Nairobi Shared Service Unit (SSU) within ECSARO in the capacity of Finance Officer to cover for a staff proceeding on maternity leave.
CARE USA Core Values Commitment:
The core Values Commitment describes who we are, what we do, and how we do
it. It reflects our core values of TRANSFORMATION, INTEGRITY, DIVERSITY,
EQUALITY, and EXCELLENCE, which serve as a foundation for all what we do. The
core Values Commitment articulates our shared expectations of each other
including our board, staff, volunteers, interns, partners and contractors
globally.
Job Summary
The Finance
Officer will be responsible for day-to-day finance
management; review, & reconciliation of general ledger, accounts payable
& receivable, and cash management activities; payroll processing, and
ensuring accurate data capture in the system at the Nairobi Shared Services
Unit (SSU).
S/He working closely with Shared Service Centre (SSC) will ensure that all
invoices are booked on a timely basis and that the payments effected. The
Finance Officer will be responsible for forecasting cash needs, performing
treasury transfers. This position will also be responsible for coordinating all
audits for the SSU.
Duties and Responsibilities
Accounts Payable/Global AP Process Support & Implementation-30 %
The Finance Officer plays a key role to ensure that Global AP Process is
working smoothly through quality and timely information.
- Review all
supporting documents, scan and send the documents to SSC for AP
processing. Ensure supporting documents are accurate; entries are done
correctly to the appropriate account codes and other chart fields.
- Manage Pay
cycle process twice a week,
- Provide
guidance to staff and budget holders where coding is not done well and
recommend for adjustments accordingly where necessary to comply with donor
requirements or accounting standards and organization policies.
- Withholding
Tax management
- Ensure
payments to vendors are made in a timely manner within the lead time
General Ledger and Balance Sheet Management-20%
Data Processing and Accounting Systems Implementation:
- Process
journal entries and seek approval as per the required approval limits.
- On a
monthly basis review all transactions and reconcile the Accounts Payable
and Accounts Receivable to the General ledger.
- Prepare
the monthly Financial Reporting and Analysis reports per the reporting
calendar and submit to the Finance & operations manager for review,
- Follow up
any exceptions identified during the analysis and resolve them or refer to
the Finance & Operations Manager where guidance is required
Treasury Management-15%
- Forecast
cash needs reviewing all cash projections from budget holders, ensure all
projections are prepared and timely cast request from treasury. Set and
maintain optimal regional office cash balance to ensure liquidity
- Provide
input to projections required by donors for grants with this specific
need. Local bank account management. Coordinate with the Regional Business
Analyst on billing donors.
- Follow up
and collect all receivables including donor, staff and other miscellaneous
receivables.
Payroll Management- 25%
- Ensure
employee payroll data integrity through implementation of internal controls.
- Timely,
accurate and efficient payroll management for the Regional Office
- Prepare
and ensure complete and accurate compensation data to have an efficient,
effective, complete and accurate monthly payroll process.
- Ensure
that the monthly statutory payments and returns (PAYE, NHIF, NSSF, HELB,
NITA and pension and that a copy of the payment acknowledgement is filed )
are done on time with proper supporting documents
- Process
all accruals; gratuity, Bonus, leave.
- Manage
monthly time sheets and ensure they are reconciled with leave records in
liaison with HR teams
- Process
any other payroll related payments on timely manner (Separation and Bonus)
- Process
monthly payments for temporary/Casual staff and Interns in a timely
manner.
- Distribute
pays lips to staff on a timely basis.
- Distribute
P9 forms when required.
- Process
reconciliation of international staff taxation on a timely basis.
- Ensure
monthly payroll reconciliations to the general ledger
Accounts Reconciliation- 10%
- Review the
special accruals data before upload in the system to confirm correct
charging to the donors.
- Review the
Income Information Reports (IIR) on a monthly basis before submission to
HQ.
- Review the
quarterly asset reconciliations between the system and assets register and
advice on adjustments where necessary. Review asset depreciation on
quarterly basis and recommend corrections where necessary.
Other Responsibilities
- Foster
good relation and customer service
- Other
duties as may be allocated from time to time
Qualifications and Experience
Key Competencies
Customer Focus – Internal & External; Problem Solving; Functional
technical skills; Planning; Informing; Managing and Measuring Work; Process
Management; Written communication**.**
Qualifications and Experience
- A Minimum
of a Bachelors’ Degree in Accounting or Business Administration or finance
management
- 5 years or
more of experience in a similar position
- Must be a
member of a professional body, ICPAK/ACCA or equivalent in good standing
- Proficiency
in Microsoft Office including and good skills in using ERP – financial
software applications knowledge
- Strong
analytical skills with ability to set priorities, complete work with
minimal supervision, and meet deadlines
This job description is intended as a guide and should not be viewed as an
inflexible specification as it may be varied from time to time in the light of
developments and following discussion with the post holder
How to Apply
If you feel that you are
driven, challenged and motivated to join our organization in this particular role,
can contribute to the fight against poverty, and have the necessary
requirements, kindly send your application that includes cover letter and
updated CV attached as one document
to ECSA.Recruitment@care.org on or before 15th September 2021 with
the subject title “Finance
Officer”.
We do require that you
have the legal ability to work in Kenya and while we would like to respond to
all applicants, only short-listed candidates will be contacted.
CARE seeks to improve
the lives of the most marginalized, particularly women and girls. Our diversity
is our strength. We strongly encourage women of various backgrounds and
abilities to apply.