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Secretary Job in Kenya

Our client a law firm is seeking to engage the services of a Company Secretary.


Organizing Board Meetings

  • Formulating meeting agendas with the chairman and/or the chief executive.
  • Collecting, organizing and circulating such information, documents or other papers required for the meeting.
  • Ensuring that all meetings are minuted, signed by the sitting director and that the copies of the same are maintained in the Client file.

Annual General Meetings

  • Ensuring that an Annual General Meeting is held in accordance with the requirements of the Companies Act and the companies’ Articles of Association.
  • Preparing and issuing notices of meetings, and distributing proxy forms.
  • Prepare directors for any shareholder questions and helping them create briefing materials.
  • At meetings, ensuring that proxy forms are correctly processed and that the voting is carried out accurately.
  • Ensuring that all meetings are minuted, signed by the sitting directors and that the copies of the same are maintained in the Client file.

Memorandum & Articles of Association

  • Ensuring that the company complies with its Memorandum and Articles of Association; and
  • Drafting and incorporating amendments in accordance with correct procedures.

Statutory Registers
Maintaining the following statutory registers for all our Clients:

  • Members
  • Company charges
  • Directors and secretary
  • Seal Register (log on usage of each company seal)
  • Seal Log (all company seals stored at our offices)

Filing Statutory Returns and records update at Companies Registry

  • Annual returns
  • Amended Memorandum & Articles of Association
  • Returns of allotments
  • Notices of appointment, removal & resignation of directors and the secretary
  • Notices of removal or resignation of the auditors
  • Change of registered office and postal address
  • Resolutions in accordance with The Companies Act

Share Registration

  • Maintaining the company’s register of shareholder’s in our Client’s Company;
  • Dealing with transfers and other matters affecting share-holdings;
  • Dealing with queries and requests from shareholders;
  • Preparing Share Certificates.

Subsidiary Companies

  • Ensuring that procedures are in place for the correct administration of subsidiary companies and that correct information is given to the holding company;
  • Maintaining a record of the group’s structure.
  • Any other duties as may be assigned from time to time.

How to Apply

Qualified candidates to send CVs to by 31st August 2021
Clearly indicate the job title on the email subject.

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