REPORTING TO: ASSISTANT DIRECTOR – HR & ADMINISTRATION
DEPARTMENT:
CORPORATE SERVICES
DIVISION:
HUMAN RESOURCE & ADMINISTRATION DIVISION
JOB GRADE:
CAJ 6
NO. OF POSTS:
1
TERMS OF EMPLOYMENT:
PERMANENT & PENSIONABLE
JOB DESCRIPTION
The position will be
responsible to the Assistant Director – Human Resource & Administration in
providing secretarial and office administrative support services, managing
protocols and protect the integrity of official correspondence and data.
Specific duties and
responsibilities will entail: –
- Ensure security of office records, equipment and
documents including classified materials;
- Ensuring security, integrity and confidentiality
of data;
- Establishing and monitoring procedures for record
keeping of correspondence and file movements;
- Maintaining an up-to-date filling system in the
office;
- Preparing responses to routine correspondence;
- Managing office protocol and etiquette;
- Taking oral dictation;
- Using e-office to research and process data;
- Coordinate office administrative services;
- Attending to visitors/clients;
- Handling telephone calls; customer inquiries and
complaints;
- Coordinating schedules of meetings and
appointments;
- Coordinating travel arrangements;
- Managing petty cash and any other office
administrative duties that may be assigned from time to time;
JOB SPECIFICATIONS
For appointment to this
grade, a candidate must: –
- Have served in the position of an Office
Administrator II or a comparable position for a minimum period of four (4)
years;
- Have a Bachelors degree in Secretarial Studies,
Office Management or its equivalent qualification from a recognized
institution;
- Have a Diploma in Secretarial Management Course
- Meet the requirements of Chapter Six (6) of the
Constitution on Leadership and Integrity; and;
- Demonstrate professional competence and capability
as reflected in work performance and results.
How To Apply
The Applications should
be hand-delivered or sent via post to the address below:-
THE COMMISSION SECRETARY
COMMISSION ON
ADMINISTRATIVE JUSTICE
2ND FLOOR, WESTEND
TOWERS – WAIYAKI WAY
P O BOX 20414 CITY
SQUARE 00200
NAIROBI
Only shortlisted
candidates will be contacted.
CLEARANCE/COMPLIANCE
CERTIFICATES
- Applicants will be required to attach copies of
clearance and/or compliance certificates from:
- Kenya Revenue Authority
- Ethics & Anti-Corruption Commission
- Directorate of Criminal Investigations (CID)
- A credit reference bureau
- Higher Education Loans Board
The Closing date is
on 23rd August
2021 at 4.30pm
The Commission on
Administrative Justice is an Equal Opportunity employer.
