Office Assistant
Location: Migori
We believe in a world in
which every human life is valued, and health and human dignity are shared by
all.
We believe that access to quality healthcare is a basic human right. For more than 100 years, we have worked with global partners to deliver locally sustainable, quality healthcare solutions to women, children, and their communities. We’re ready to make it 100 more.
We believe change starts with her.
We work tirelessly for
women’s and children’s health because they are disproportionately affected by
illness and poverty. We know that healthy, educated, and empowered women are
better able to raise healthy, educated, and confident children, and that
communities depend on their livelihoods. We’re making an impact – learn more.
Building around a new
CHAMPS (CHildren And Mother PartnershipS) model, CMMB will work at both the
community and clinical levels in these targeted communities to strengthen
health services and address the leading causes of maternal and child death. In
addition, CMMB will expand its volunteer program to strengthen health care
delivery in CHAMPS-supported facilities and will engage with the pharmaceutical
industry to help meet the needs of CHAMPS communities and facilities.
CMMB is committed to
learning and evolving in order to successfully achieve impact in its strategy
and will have strong vertical and horizontal team structures in alignment to
the global strategy in order to encourage accountability, communication, and
effective project management.
We believe in people.
We strive to live out
our core values of collaboration, love, excellence and respect every day. We
provide our employees with a competitive salary and a meaningful benefits
package, with opportunities to learn and grow. We especially encourage all
persons of diverse backgrounds to apply.
Department Summary
CMMB’s Finance and
Administration Department plays a critical role in ensuring that CMMB
efficiently and effectively utilizes its resources in achieving its program
goals through least cost and value for money. The Department strives to ensure
that all expenditures are in compliance with both CMMB policies, donor
requirements and National laws. Through a team of dedicated staff, the team
upholds utmost integrity, honesty, and love in the execution of their roles to
achieve CMMB’s vision, mission, and core values.
CMMB has been working in
Kenya for almost 16 years. CMMB works to ensure that the most vulnerable
populations, especially mothers and children, have access to quality services
in health care, health promotion and illness prevention.
Overview
As an integral support
member of the Finance and Administration Department, the Office Assistant will
facilitate smooth day-to-day operations of the department. Under the direction
of the Project Officer in collaboration with the Senior Manager Finance and
Administration, the Office Assistant will provide office support and clerical
services to staff in Migori Office. She/he will provide clerical assistance to
meet specific administration service needs that support high-quality programs
serving the poor and vulnerable. She/he will maintain office operations by
receiving and distributing communications, ensure prudent use of office
equipment’s, kitchen and office consumable supplies, support documentation
processes and provide oversight to repairs and cleaning services. In addition,
this employee will serve as the CMMB Migori office receptionist.
Responsibilities
- Fully
support and make necessary arrangements for internal staff
- Support
bulk photocopy, binding and scanning needs from staff and preparation of
supplier invoices for
- Handle
mail routing including receipt, recording and distribution to relevant
offices and maintenance of related records.
- Ensure
adequate supply and regular replenishment of photocopy/printing paper and
- Carry
out monthly stock takes in the stationery/consumable stores and report on
the same
- Report
and supervise any repair and construction works in the
- Ensure
the conference rooms / general common areas are properly maintained and
comply with security
- Restock
kitchen and washroom consumables and ensure the areas are always
- Ensure
daily supply of milk and office newspapers from the vendors and initiate
invoice payment on a monthly basis
- Carryout
the kitchen monthly shopping and hand over the goods to the Project
Officer for
- Organize
travel for the
- Prepare
staff tea and organize for meals during meetings
- Oversee
and ensure the contracted cleaners have access to all offices areas and
offices are maintained in a clean state as per agreed standards
- Oversee
scheduled general or periodic office cleaning
Qualifications
- You
have a minimum of Kenya Certificate of Secondary Education.
- You
have at least 3 years’ hands-on experience in a similar position.
- You
have strong interpersonal
- You
can effectively use Microsoft Office
- You
can write clearly and help with word processing when
- You
have a certificate of good conduct
- You
have excellent written and verbal communication skills
- You
can work in a diverse multicultural
- You
are comfortable working for a faith-based
- You
believe in CMMB, where we are going, and what we can do together to
achieve Healthier Lives Worldwide.
How to apply
Visit our careers page for more information and click here to apply
All applications must be received by 8th September
2021.
Note: Only Shortlisted
candidates will be contacted.